BAAS04-2024-00104-Warden's Office Assistant-Rawlins

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　　BAAS04-2024-00104-Warden's Office Assistant-Rawlins

　　Salary

　　$17.01 Hourly

　　Location

　　Rawlins, WY

　　Job Type

　　Full Time

　　Job Number

　　2024-00104

　　Department

　　080-Prisons - Wyoming State Penitentiary

　　Opening Date

　　01/19/2024

　　Description

　　Benefits

　　Questions

　　Description and Functions

　　Open Until Filled

　　GENERAL DESCRIPTION:

　　We are looking for the right candidate to fill an assistant position in the Warden's Office. This position provides clerical support to the Warden and Warden's Executive Assistant. The desired candidate will be able to work independently, take initiative, be very detail-oriented, prepare reports as required, and have a good understanding of a variety of software programs.

　　The Wyoming Department of Corrections is committed to public safety and high correctional standards, as well as a safe, supportive working environment for our employees. We offer a comprehensive benefits package including retirement, insurance, paid leave and more!

　　Human Resource Contact:[email protected]/ 307-328-7426

　　ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

　　Independently composes and types correspondence related to assigned office/ program area.

　　Reviews incoming correspondence, applications, etc.; initiates replies as appropriate; routes matters requiring action by staff; follows up to ensure actions are completed.

　　Compiles and types special reports by selecting relevant information from various sources such as reports, documents, correspondence, electronic files, etc.

　　Performs specialized tasks relating to databases.

　　Serves as point of contact for assigned program.

　　Applies specific knowledge of work unit programs and activities.

　　Completes special projects for the program manager.

　　Responsible for customer service, answering questions on departmental services and functions; assisting the public; handles and adjusting customer complaints in a high-volume office.

　　Interprets policy and procedures for employees, customers, and inmates.

　　Receives, tracks, distributes, and comprehensively replies to inmate communication forms.

　　Communicates with inmate families regarding visitation and handles and processes inmate visitation applications; will be a subject matter specialist.

　　Runs NCIC checks on inmate visitation applications; must be able to be NCIC certified.

　　Assists the Warden's Executive Assistant, Warden, and other facility staff.

　　Qualifications

　　PREFERENCES:

　　Preference may be given to those with three or more years of progressive work experience in an office environment.

　　KNOWLEDGE:

　　Knowledge of administrative and clerical procedures and systems.

　　Knowledge of record-keeping and preparation of reports.

　　Knowledge of state governmental organizations.

　　Knowledge of the principles and methods of gathering information.

　　Knowledge of forms development techniques.

　　Knowledge of advanced research, analysis, and compilation of data.

　　Knowledge of agency-specific specialties. (i.e. construction, engineering, legal).

　　MINIMUM QUALIFICATIONS:

　　Education:

　　Associate's Degree (typically in Business)

　　Experience:

　　Acquired knowledge at the level of an Office Assistant I

　　OR

　　Education & Experience Substitution:

　　1-3 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant I

　　Certificates, Licenses, Registrations:

　　None

　　Necessary Special Requirements

　　PHYSICAL WORKING CONDITIONS:

　　Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

　　Lifting/grasping up to 20 pounds without assistance on an occasional to regular basis

　　Stooping, bending, kneeling, crouching on an occasional basis

　　Reaching on a regular basis

　　Typing/Repetitive motion on a frequent basis

　　Talking/hearing on a frequent basis

　　Seeing: the visual ability to perform an activity such as analyzing data and figures, viewing a computer terminal, or extensive reading.

　　Pre-Service Training is required.

　　NOTES:

　　FLSA: Non-Exempt

　　This position must pass a background/reference check.

　　The Wyoming Department of Corrections is a Drug-Free Workplace. Per WDOC policy, all staff is subject to drug testing while employed by WDOC. Successful applicants for employment must pass a drug screen prior to the appointment.

　　WDOC is a Tobacco-Free workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.

　　WDOC has a strict dress code policy to include standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.

　　WDOC offers a competitive benefits package including medical, dental, and life insurance, paid vacations and sick leave, paid holidays, a tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, longevity pay, and opportunities for advancement. Please visit our website at:http://doc.state.wy.us/

　　Supplemental Information

　　080-Department of Corrections - Prisons - Wyoming State Penitentiary

　　Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.

　　URL:http://agency.governmentjobs.com/wyoming/default.cfm

　　The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

　　Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

　　Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

　　There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!

　　Click here (https://ai.wyo.gov/for-job-seekers) to learn more!