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Assistant Registrar SPVR

Assistant Registrar SPVR-May 2024

Newark

May 16, 2025

About Assistant Registrar SPVR

　　Position Details

　　Position Information

Recruitment/Posting Title	Assistant Registrar SPVR
Job Category	Staff & Executive - Registrar
Department	Registrar - Nwk
Overview	The Registrar's Office is dedicated to providing the Newark Community with courteous and timely registration and enrollment services. We hold ourselves accountable for maintaining accurate and current information to both internal and external constituents in accordance with the Family Education Rights and Privacy Act (FERPA). We strive to ensure continuous improvement and innovation in meeting the needs and expectations of the populations we serve.
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Assistant Registrar (AR) for the Office of the Registrar -Newark. Reporting directly to the Newark Registrar, this position will be responsible for leading and supervising, shared responsibility with the senior registrar team, the day-to-day oversight of 5 Registrar staff members (4 SCC and 1 AA) to ensure the timeliness and accuracy of all work processed by the Office of the Registrar-Newark and support the staff in responding to inquiries and requests for information from students, faculty, staff, and Deans.This position is responsible for and not limited to the following. Provides leadership to the front-line staff in addressing and interpreting complex issues and information, making evaluative determinations and recommendations regarding services and procedures to students, faculty, staff, and Deans using current policy/procedures in a timely manner and ensures that appropriate items are escalated to the Office of the Registrar senior team; Works with senior team to review complex issues outside of policy/procedures and provide viable solutions prior to escalating to the Registrar; Oversees 4 SSCs and 1 AA to supervise and coordinate all operations and functions related to ensuring accuracy and expediency of course registration, student records maintenance and auditing, transcript production, enrollment verification, degree verifications, training, and all written and web communications within the Registrar's Office and information and training disseminated to Campus Partners and Campus community; Leads and coordinates, with senior registrar team, the training of staff and updating policies and procedures within the Office of the Registrar to ensure compliance; working with staff to streamline and update processes to ensure a more responsive and productive office environment; Leads and directs the staff in responding to inquiries and requests for information from students, faculty, staff and Deans, coordinates with assigned SSC/AA on all operations and functions related to training and student registration, transcript and verification transactions, maintaining and updating perceptive content, salesforces and FERPA records; Participates in a variety of meetings and professional development opportunities to ensure we are consistently striving to develop as the Office of the Registrar.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at .
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	66697.000
Annual Mid Range Salary	84422.000
Annual Maximum Salary	102147.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

　　Qualifications

Minimum Education and Experience	* Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience * Requires a minimum of (5) years relevant experience in a program coordination or administrative function that includes coordination of work and management of people; good communication skills; and computer literacy in a higher education setting.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	* Demonstrated strong organizational skills, communications skills, and interpersonal skills are essential * Must have experience with Microsoft Office Suite, Tableau, Salesforce and knowledge of or training on a learning management system * Ability to analyze and interpret data. Excellent interpersonal, written, and verbal communication
Preferred Qualifications	Experience with Banner, Report creation in Tableau, TSO and Excel
Equipment Utilized	Must have experience with the Student Records Database (IMS), Banner and knowledge of Rutgers systems.
Physical Demands and Work Environment	Be able to carry 10 lbs.
Special Conditions

　　Posting Details

Posting Number	24ST0076
Posting Open Date	01/18/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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