The AP/AR Specialist is responsible for the day-to-day management of accounts payable along with producing a high-volume of customer invoices, review all back up documentation received from contractors and answer inquiries regarding billing and provide requested invoices. This position is responsible for overseeing and administrating the company wide Comdata credit card program. The AP/AR Specialist will be required to be familiar with contract terms and conditions related to billings. Attention to detail, self-motivated and problem-solving skills are essential for success in this role.

　　Responsibilities

　　Read and understand contracts, especially related to payments and subcontract terms

　　Review all job-related payable invoices in conjunction with project manager

　　Thorough knowledge of AIA documents

　　Prepares all monthly project billings to include both lump sum and time and material projects

　　Gathers supporting documentation for cost plus and time and material project billings

　　Maintain job/subcontractor relationships

　　Work in conjunction with Accounting Manager

　　Follow up on all accounts receivable past due balances

　　Coordinates all sub payments

　　Willingness to take initiative - must be proactive, not reactive

　　Maintain a positive work atmosphere by acting and communicating in a manner that facilitates constructive relationships with customers, clients, co-workers and management

　　Data entry of invoices for payment; scanning of invoices and linking to accounting software

　　Daily maintenance of unapproved invoices per Approver notes

　　Preparing the weekly payables work files and submitting for approval. Processing payments via ACH, S-Credit and checks

　　Review of vendor statements and returning vendor calls on past due invoices

　　Monthly/Quarterly sales & use tax reconciliation and returns

　　Enrolling new vendors in the S-Credit payment system

　　Monthly S-Credit reconciliation

　　Administration of Comdata p-cards including ordering new cards, credit limit updates and fraud alert point of contact

　　Position Requirements

　　Education, Knowledge & Experience

　　At least 2 years accounts payable experience, or equivalent combination of education and experience

　　3-5 years of project billing experience

　　Excellent time management and planning skills

　　Organizational skills are critical for success

　　Construction experience is strongly preferred

　　Strong written and oral communication skills; ability to communicate with all levels

　　Personal Attributes

　　Ability to deal with situations involving sensitive and confidential company issues.

　　High degree of accuracy required

　　Great attention to detail

　　Strong customer service skills

　　Able to write reports, business correspondence.

　　Able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines.

　　Able to perform duties independently.

　　Computer skills: Microsoft Office applications

　　Physical Demands

　　Nature of work requires an ability to operate standard business office equipment.

　　Requires ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files.

　　Work Conditions

　　Work performed in a general office environment.

　　Requires periodic participation and attendance at company events and meetings.

　　May require availability for overtime hours and some travel.

　　Benefits

　　Medical Insurance

　　Dental and Vision Insurance

　　FSA or HSA

　　PTO

　　401K with Company Match

　　ESOP

　　Short and Long Term Disability

　　Life Insurance

　　We are an Equal Opportunity and E-Verify Employer