APPLICATION INSTRUCTIONS:

　　CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

　　CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

　　If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

　　JOB DESCRIPTION AND POSITION REQUIREMENTS:

　　The Department of Ecosystem Science and Management is looking for an Administrative Support Assistant to help the Associate Head to plan and coordinate events and meetings for them, provide clerical support such as data entry into spreadsheets, collecting and gathering data for a variety of reports for the Associate Head, and other support necessary for the Associate Head to be able to perform their duties effectively and efficiently.

　　This position may also assist with researching and reconciling travel reimbursement and purchasing card expenses in the Employee Reimbursement System (SAP CONCUR). Work with the Financial Assistant, Proposal and Awards Generalist, and Administrative Support Coordinator to be an active member in providing input and training to department members using SIMBA for Grants and General Funds. Work in conjunction with the Administrative Support Coordinator to compile data and create and maintain financial reports for tracking income, research charges that pertain to direct bills from other University Service providers, budget amendments, income, fleet expenses, etc. Serve as backup for preparing, processing, and reviewing forms such as labor distribution transfers for part-time and full-time position expenses.

　　Some other duties of this position include maintain and monitor departmental website and make any necessary changes, maintain and monitor departmental directories, and serve as a first point of contact when visitors come into the administrative suite.

　　Education and Experience:

　　This position typically requires a High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.

　　The following background checks must be successfully completed for this position:

　　This position will require successful completion of standard background checks.

　　The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in  all of  its forms.   We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.  

　　CAMPUS SECURITY CRIME STATISTICS:

　　Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

　　Employment with the University will require successful completion of background check(s) in accordance with University policies.

　　EEO IS THE LAW

　　Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

　　Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

　　PA State Labor Law Poster

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　　Penn State Policies

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