Job Title

　　Administrative Coordinator I

　　Agency

　　Texas A&M University - San Antonio

　　Department

　　Student and Academic Success

　　Proposed Minimum Salary

　　Commensurate

　　Job Location

　　San Antonio, Texas

　　Job Type

　　Staff

　　Job Description

　　Under the general supervision of the Associate Vice Provost (AVP) of Student Success and Retention, Office of the Provost, the Administrative Coordinator I provides general administrative and clerical tasks for day-to-today operations. The Administrative Coordinator I will provide support to the AVP in the areas of organization and communication through a variety of tasks and responsibilities.

　　The Administrative Coordinator I will also support The Office of First-Year Experience by providing clerical assistance such as scheduling meetings, monitoring the office’s budget, assisting with hiring processes for student and professional staff/faculty, and event planning. This position also serves as a supervisory role for the office’s student administrative staff.

　　Responsibilities:

　　Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.

　　Provides technical information regarding administrative procedures, services, office hours or programs.

　　Assists in the monthly reconciliation process.

　　Applies and interprets, and/or assists in implementing policies or operating practices. Develops administrative and technical procedures as needed.

　　Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures. Assists in monitoring compliance with policies and procedures.

　　Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events, and may provide on-site support.

　　Coordinates the maintenance of files, records, office supplies, or equipment.

　　Supports the student administrative staff in the Office of First-Year Experience.

　　Manages the Office of First-Year Experience front desk and clerical duties.

　　Attends monthly and bi-monthly budget and HR meetings.

　　Performs other duties as assigned.

　　Required Education and Experience:

　　Bachelor's degree.

　　Two (2) years of related experience.

　　Knowledge, Skills, and Abilities:

　　Knowledge and experience utilizing Microsoft suite

　　Ability to multitask, work cooperatively with others, and prioritize tasks

　　Demonstrated interpersonal and communication skills

　　Planning and organization skills

　　Experience with office management

　　Applicant Instructions:

　　Please make sure to provide the following documents:

　　Cover Letter

　　Resume / CV

　　References – at least two-three professional references

　　For detailed instructions on how to apply for any position on our website, please use the following link:

　　http://www.tamusa.edu/humanresources/job-opportunities/index.html ​

　　Summary of Employee Benefits:

　　https://www.tamusa.edu/human-resources/documents/summary-of-employees-benefits.pdf

　　Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

　　Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at 210-784-2058.

　　In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

　　All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

　　Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　Established as a standalone university in 2009, Texas A&M University-San Antonio (A&M-San Antonio) is a comprehensive four-year public university that reflects the heritage-rich community it serves. Situated on nearly 700 acres in South San Antonio, A&M-SA is a Military Embracing institution offering over 40 undergraduate and graduate programs to close to 7000 students.

　　A&M-San Antonio is quickly expanding to fill its campus grounds in South San Antonio. Due to the rapid growth, the University's footprint is transforming with Esperanza Hall, the first residence hall having opened in fall 2017, the Science & Technology Building, which opened in spring 2018, Classroom Hall which opened in fall 2020 and our newest building for the College of Business and University Library scheduled to open fall 2022.

　　The University's core values of being “ student centered, equity minded, inclusive and respectful, visionary, a catalyst for opportunity, collaborative and committed to excellence ”, provide a foundation for its world-class faculty to inspire graduates to be lifelong learners and responsible global citizens. A&M-San Antonio will continue growing as an economic and social catalyst while becoming nationally recognized for student and academic success.

　　Texas A&M University-San Antonio values community engagement, and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

　　Texas A&M University-San Antonio is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer.

　　If you need assistance in applying for this job, please contact (210) 784-2058.

　　The following links will open in a new tab

　　Texas A&M - San Antonio Home Page (http://www.tamusa.edu/)

　　Human Resources Home Page

　　Annual Security Report (http://www.tamusa.edu/uploadFile/folders/fcestrad/Pdf/Pdf-635834334159812616-10.100.150.124.pdf)

　　Americans with Disabilities Act

　　Benefit Programs (http://www.tamus.edu/business/benefits-administration/employeeretiree-benefits/)

　　Overview of TRS and ORP

　　Summary of New Employee Benefits (http://www.tamusa.edu/humanresources/newemployee.html)

　　Cost of Living Calculator

　　Notice of Nondiscrimination and Abuse (http://www.tamusa.edu/documents/business-affairs/title-ix/notice-of-nondiscrimination-abuse-fy2020-21.pdf)