Description The Administrative Coordinator is the face of the organization who greets all visitors in a friendly, personable, and professional manner. This role serves as the front desk, point-of-contact liaison between employees, internal departments, and external parties including customers, suppliers, and vendors.

　　• Greet and assist clients and visitors.

　　• Keep reception area clean and organized.

　　• Maintain building security by applying procedures for access.

　　• Maintain supply of office and breakroom items, including restocking of all floors.

　　• Maintain and service the Virtu coffee machine.

　　• Maintain and update front desk procedures manual.

　　• Process and distribute multiple daily mail deliveries, pickup and process outgoing mail, and process international mail weekly.

　　• Process incoming checks and purchase orders.

　　• Process and mail finance invoices statements.

　　• Contact UPS for outgoing mail shipments.

　　• Monitor and correct forwarded mail.

　　• Provide monthly postage metering reports to the Director of Finance & Logistics.

　　• Manage and track temporary access cards assigned to employees and visitors.

　　• Coordinate maintenance calls for mail equipment.

　　• Provide backup coverage for the purchasing and facilities function.

　　• Perform other position-related duties as assigned Requirements Administrative Assistance, Administrative Assistance, Administrative experience, Administrative Office, Administrative procedures, Administrative skills, Scheduling Appt - Calendar Management, Department Mail, Distribute Incoming Mail, MS Office

　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

　　© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .