Administrative Assistant Sr

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　　How to Apply

　　A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

　　Summary

　　The College of Pharmacy's Office of Financial and Human Resources (OFHR) is seeking an experienced administrator for the dynamic position of Administrative Assistant Senior. You will collaborate with the OFHR team and a diverse array of stakeholders to assist in managing all financial operations for the College, including a wide variety of business transactions.

　　*Remote and hybrid work options available with the required ability to travel to Ann Arbor, Michigan on occasion. Must be within a reasonably commutable distance. The standard work schedule is 5 days a week (M-F), and 8 hours/day. You must be available during those times. Specific details can be worked out with the hiring manager.(subject to change dependent upon future climate of College initiatives).

　　Responsibilities*

　　Continuously assess the effectiveness and efficiency of operations within the Office of Financial and Human Resources (OFHR).

　　Develop and present recommendations to leadership for enhancing processes and delivering customer service based on best practices.

　　Prioritize incoming tasks for the Office of Finance and HR, independently deciding on the next steps or delegating tasks within the team.

　　Initiate transactions leading to accounts payable and accounts receivable activities.

　　Offer expert guidance on U-M policies related to procurement, Concur processing, and other financial transactions.

　　Manage and uphold budget and financial reporting records, communicating findings to leadership.

　　Review, approve, and process financial transactions related to procurement.

　　Utilize independent judgment to evaluate the suitability of procurement requests in accordance with UM policies and procedures.

　　Initiate procurement processes upon receiving requests, process QTO orders and quotes, review and route sole source justifications for necessary approvals, and review, approve, and route contracts and agreements, maintaining comprehensive documentation for auditing purposes.

　　Apply knowledge and experience in laboratory/research and academic operations to determine appropriate procurement methods and engage in informed follow-ups with college stakeholders and customers.

　　Collaborate with U-M Procurement Services on various issues, including the interpretation of business decisions presented by that unit.

　　Engage in communication and negotiation with external suppliers when necessary, aligning with the business objectives of the College of Pharmacy and OFHR.

　　Handle various financial transaction processes, including;

　　Processing invoices for payment creation, managing payment requests, completing templates for accounts receivable billings, monitoring and resolving outstanding payments, reconciling student cash advances, preparing and/or approving TBHER submissions, approving concur reports, processing parking voucher requisitions, and preparing and processing journal entries to transfer expenses to the appropriate chartfields.Determine scope and frequency of internal monitoring, ensuring these contribute to short-term business objectives of the College .

　　Review outstanding purchase orders for closure as necessary, working with stakeholders to gather all relevant information.

　　Compile, review, and distribute unpaid vouchers for resolution.

　　Keep internal tracking sheets for PG&A and honorarium updated, reconcile cash deposits, and address any discrepancies.

　　Resolve missing details in shortcode hosting reconciliation with SSC.

　　Collaborate with the Office of Finance and HR (OFHR) as a team member, offering support as needed and providing backup when required.

　　Deliver training to others as deemed appropriate.

　　Required Qualifications*

　　Bachelor's degree in business, accounting, or a related field and more than 1 year experience (or equivalent combination of education and experience).

　　Demonstrates outstanding organizational skills and the ability to manage multiple projects/tasks with composure and collegiality.

　　Shows competence in a fast-paced environment, with excellent communication and problem-solving abilities, meticulous attention to detail, and a proactive approach to taking initiative.

　　Shows competence in writing and editing, along with outstanding interpersonal, written, and oral communication skills.

　　Demonstrates proficiency in Microsoft 365, Google Suites, Adobe Creative Cloud, and Zoom.

　　Proven success in working independently and collaboratively as part of a team.

　　Has experience with database management and reporting systems such as M-Pathways, PeopleSoft, and Business Objects.

　　Familiarity with University of Michigan policies and procedures.

　　Demonstrates the ability to proactively anticipate work requirements based on prior requests and instructions.

　　Desired Qualifications*

　　Have experience working in higher education and a commitment to diversity, equity, and inclusion.

　　3-5 years of experience.

　　Additional Information

　　Salary will be commensurate with qualifications and experience of the selected candidate. A higher salary may be possible for well-qualified candidates.

　　Background Screening

　　The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

　　U-M EEO/AA Statement

　　The University of Michigan is an equal opportunity/affirmative action employer.

　　Job Detail

　　Job Opening ID

　　244200

　　Working Title

　　Administrative Assistant Sr

　　Job Title

　　Administrative Assistant Sr

　　Work Location

　　Ann Arbor Campus

　　Ann Arbor, MI

　　Full/Part Time

　　Full-Time

　　Regular/Temporary

　　Regular

　　FLSA Status

　　Nonexempt

　　Organizational Group

　　College Pharmacy

　　Department

　　College of Pharmacy

　　Posting Begin/End Date

　　1/19/2024 - 2/02/2024

　　Salary

　　$55,000.00 - $65,000.00

　　Career Interest

　　Administration

　　Finance

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