Title: Administrative Assistant II - Law School - 999229

　　Position Number: 999229

　　Unit/Department: Dean's Office - Law School

　　FTE: Full-time

　　Department Summary:

　　For more than 150 years, Drake University Law School has prepared students for lives of service and success in the law. The School was founded in Des Moines in 1865, which makes it one of the 25 oldest law schools in the country. Founded by Iowa Supreme Court Justices, the Law School's mission was to teach law in proximity to the courts so students could witness the law in action.

　　Drake University Law Library fosters research and learning by providing exceptional services, collections, and facilities that empower the Drake community to access, critically evaluate, and apply information.

　　To learn more about the law school, visit: https://www.drake.edu/law/ .

　　Job Summary:

　　Drake's Law School is looking for an administrative assistant to provide administrative support to approximately half of our faculty, including Legal Writing faculty. This position will offer a variety of tasks and responsibilities with some ebbs and flows of work tied to the academic year.

　　We are searching for someone who is a good collaborator and can also work independently. Good organizational and self-management skills will be invaluable.

　　Minimum Qualifications:

　　• Associate's Degree

　　• Great time management and attention to detail

　　• Competent using Microsoft Word and Excel

　　Preferred Qualifications:

　　• Bachelor's Degree

　　• Experience working with Adobe and relationship management/communications systems

　　Job Duties:

　　60% - Administrative Support: Perform a variety administrative duties including drafting correspondence, recommendation letters, memoranda, interoffice communications, confidential reports, syllabi, speeches and class notes; proofread and format final exams; create photo class lists and seating charts for faculty use; create, submit and extract various assignments and sign-up sheets using Westlaw; prepare expense reports for faculty reimbursements; maintain faculty profile pages as well as the Writing Competition page through T4 Site Manager; submit OSCAR recommendations; send reminder emails to students regarding missing assignments/quizzes and schedule makeups; proofread faculty journals; create PowerPoint presentations and Excel spreadsheets; schedule meetings and exam review sessions; assist faculty with computer issues; distribute parking passes to visitors; order desk copies, class materials and text books; copy and scan various materials; answer phone and relay messages. - (Essential)

　　15% - Legal Writing Faculty Assistant: Maintain legal writing gradebooks; revise, format and proofread bench memos and other class materials; reconcile memo and brief assignments; record and prepare assignments to return to students; edit and prepare Readiness Assessment Quiz (RAQ) individual and group folders; grade and record RAQs; facilitate makeup quizzes; distribute graded materials; copy and scan various documents. - (Essential)

　　10% - Exam Administration: Proofread, format and embed midterm and final exams; prepare exam station by setting up exam carts, laptop, scanners, etc.; administer exam check-in procedures for the duration of the exam period; process intake data and scan in all exam questions; ensure all exam answers are printed, scanned and filed in the appropriate exam file; notify Student Services of any discrepancies in intake data; ensure all exams are secure and locked up in exam cabinet; follow up with the Asst. Dean to discuss daily procedures and happenings; obtain and enter multiple choice answers into ExamSoft and create histogram spreadsheets with exam results for faculty use. - (Essential)

　　5% - Attendance: Create and print weekly attendance sheets and update as necessary; record and monitor attendance; notify Asst. Dean of issues; record attendance warnings sent by Asst. Dean; respond to student inquiries regarding attendance. Misc: Back up receptionist in Room 128 - answer incoming calls, greet and assist students, faculty and visitors; assist at graduation ceremony; sporadic research/data analysis assignments per faculty request. - (Essential)

　　5% - Podcasting (Panopto): Schedule semester class recordings in Panopto; update recording schedule throughout semester; release podcasts as requested by professors; investigate, troubleshoot and report technical issues; field questions and complaints about issues. - (Essential)

　　5% - Misc: Back up receptionist in Room 128 - answer incoming calls, greet and assist students, faculty and visitors; assist at graduation ceremony; sporadic research/data analysis assignments per faculty request. Perform other duties, as assigned. - (Essential)

　　Salary & Benefits

　　The salary will be commensurate with experience and qualifications of the selected candidate. This is a non-exempt (hourly) position classified as a pay grade 10 (which starts at $16.32/hour).

　　At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts. If you are exploring a job with Drake University, we invite you to spend a little time with our digital benefits guide: Drake Benefits Guide (Plan Year 2024) (https://www.drake.edu/hr/benefitsoverview/) .

　　One of our very popular policies provides a tuition waiver for Drake employees, their spouses, and eligible dependents. Drake also participates in not one, but two tuition exchange programs available to dependent children. You can learn about both the tuition waiver policy and tuition exchange programs here: Tuition Benefits (https://www.drake.edu/hr/benefitsoverview/tuitionbenefits/) .

　　Special Instructions to Applicants:

　　For consideration, you must apply online. Please include a resume and cover letter.

　　If you have questions about this job posting or the application process, please email us at [email protected] .

　　Review of Applications Begins:

　　A review of applications will begin immediately. This position will remain open until filled.