Overview

This position provides high-level administrative support to the Director of Business at the College for Officer Training. Under limited supervision, the administrative Assistant delivers comprehensive support to ensure the smooth day-to-day operation of the Business Department and senior-level managers.

Responsibilities

Administrative Task

Assist with and/or directly handle all correspondence appropriate for the Director of Business (DOB).

Assist with the managing of the DOB Outlook Inbox and calendar.

Receive, take messages, and handle phone calls and in-person visits from others as appropriate for DOB.

Take notes of meetings, prepare meeting agendas, prepare, and distribute reviewed meeting minutes.

Serve as backup to Assistant Director of Business (ADOB) Administrative Assistant when necessary.

Process vehicle Use and Rental Requests in the absence of the Transportation Officer.

Coordinate the annual campus guideline update.

Communicate with THQ for TAMC as CFOT liaison and coordinate with other CFOT departments for the event.

Serve as the liaison with the security company and the real estate attorney.

Assist with communicating with outside vendors for service schedules and purchase orders for office equipment, furniture, and supplies as required.

Manage all keys for the facilities and distribute per approval from the DOB.

Enter Maintenance Request Tickets as necessary.

Assist in scheduling annual and checkout inspections for officer quarters.

Maintained files on CFC THQ approvals and related paperwork for capital projects.

Education Tasks

Assist DOB in creating, reviewing, and revising syllabi.

Assist DOB in creating, reviewing, and revising presentations (most commonly PowerPoint) for classes that DOB instructs.

Assist in tracking and processing of teaching assignments, schedules and other responsibilities related to the educational component of the DOB's responsibilities.

Qualifications

MINIMUM EDUCATION and/or EXPERIENCE

Bachelor's degree (B. A.) from a four-year college or university and three to five years related experience or equivalent combination of education and experience.

Ability to handle sensitive information in a confidential manner.

Strong knowledge and capability in Microsoft Office, emphasizing Word, Outlook, Excel, and Power Point.

Highly organized, self-directed, and diligent.

Professional and pleasant demeanor

Strong verbal and written professional communication skills.

Job LocationsUS-NY-Suffern

Job ID 2025-13755

Category Administrative

Compensation Min USD $30.00/Hr.

Compensation Max USD $34.00/Hr.

Type Regular Full-Time