Description We are seeking an Administrative Assistant to join our team in the Real Estate Property industry, based in Portland, Maine, 04101, United States. This role offers a long-term contract employment opportunity in a fast-paced environment where you will be responsible for various administrative tasks and providing excellent customer service.

Responsibilities:

• Handle all incoming calls using a switchboard, ensuring all phone lines (1-10) are managed professionally.

• Utilize MS Office suite including MS Excel, MS Word, and MS Outlook to manage and organize office tasks.

• Process customer applications with attention to detail and efficiency.

• Maintain and update customer records accurately, ensuring all information is up-to-date.

• Resolve customer inquiries promptly, providing quality customer service at all times.

• Monitor customer accounts and take appropriate action when necessary.

• Perform basic office tasks such as filing, copying, and organizing documents.

• Assist with other administrative tasks as needed to support the team and ensure smooth office operations. Requirements • Proficiency in basic office skills such as filing, data entry, and managing correspondence

• Exceptional customer service skills with a focus on maintaining positive relationships with clients and colleagues

• Experience in handling switchboards or multi-line phone systems

• Proficiency in Microsoft Office Suite, including MS Excel, MS Word, and MS Outlook

• Ability to multitask and prioritize tasks in a fast-paced environment

• Strong written and verbal communication skills

• Excellent organizational and time management skills

• Familiarity with real estate and property industry standards is a plus but not mandatory

• High school diploma or equivalent; further education in Office Administration is a plus

• Attention to detail and problem-solving skills

• Ability to handle sensitive and confidential information with discretion.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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