Administrative Assistant Bookmark this Posting | Print Preview | Apply for this Job

　　Posting Details

　　Position Information

　　Job Title Administrative Assistant

　　Full Time/Part Time Full Time

　　FLSA Non-Exempt

　　General Job Description

　　This is an administrative support position responsible for performing complex secretarial and/or administrative work, usually reporting directly to a department administrator. Work involves planning, organizing, and performing a wide variety of administrative and bookkeeping activities and may require supervision of one or more clerical assistants in carrying out the details of the work. Work often involves handling confidential and sensitive material. Work may require extensive interaction with students and planning of individual degree programs; and assisting in the development of departmental policies and procedures. Responsible for gathering data, maintaining files, and processing a variety of records and reports for university administration and various state agencies. Requires frequent contact with other university or state agencies and the general public. May schedule and coordinate luncheons, meetings, and conferences. May supervise student employees. Work is performed under general supervision and is subject to review through conferences with the administrator.

　　Essential Job Functions

　　Assists administrator in the development of departmental policies and procedures.

　　Interprets policies and explains procedures relating to the activities of the department.

　　May maintain departmental bookkeeping/accounting, including billing.

　　Prepares special and routine reports and maintains departmental records.

　　Handles routine and confidential correspondence.

　　Utilizes a high level of skill in the preparation of reports, special studies, and similar documents.

　　May compile statistical data and prepare various studies of departmental activities.

　　May assist in counseling students and providing information relating to the function of the department.

　　May act in administrator’s behalf in his/her absence.

　　May use a computer terminal for typing, storage, and retrieval of information.

　　May complete degree plans and provide course curriculum information where applicable and counsel students accordingly.

　　May train and supervise a small clerical staff in performing routine duties.

　　May take and transcribe dictation as required.

　　May approve and sign requisitions, vouchers, and other routine documents

　　Non-Essential Job Functions

　　May receive and/or supervise the receipt of payments from students and others for departmentally sponsored activities.

　　May instruct or supervise others in computer terminal usage.

　　May be involved in screening and evaluating applicants for departmental clerical positions.

　　May act as receptionist.

　　Performs other related duties as assigned.

　　Required Knowledge, Skills, and Abilities

　　The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

　　Thorough knowledge of, or ability to learn, university and departmental policies and procedures.

　　Thorough knowledge of, or ability to learn, university and departmental degree requirements.

　　Knowledge of modern office procedures and related office equipment.

　　Skill in operation of office equipment including, but not limited to, typewriter, dictaphone or transcribing equipment, calculator, fax machine, and computer terminal.

　　Skill in typing with minimal errors.

　　Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.

　　Ability to work independently of supervision.

　　Ability to work effectively with students, university faculty and staff, and the general public.

　　Ability to work with and maintain confidential information.

　　Ability to communicate effectively in both oral and written form.

　　Ability to learn office- and university-specific software.

　　Ability to take and transcribe dictation.

　　Physical Demands

　　Required Education

　　High school diploma or equivalent is required.

　　Required Experience and Training

　　Four years of related experience is required. Experience in general office practices and procedures is required. Experience in use of computer (word processing, database, and spreadsheet applications) is required. Additional education may substitute for experience on a basis set forth by the Department of Human Resources.

　　Preferred Qualifications

　　College credits relating to specific job duties is preferred.

　　Special Conditions for Eligibility

　　This is a security-sensitive position subject to criminal record check.

　　This is an IT-sensitive position subject to the Computer and Network Security policy.

　　Min Pay Rate

　　Mid Pay Rate

　　Salary Information Salary Grade - 18

　　Specific Job Requirements/Duties for this Posting

　　This position is located in the University Police Department and reports to the assistant to the director.

　　Duties include:

　　assisting with the Texas Commission on Law Enforcement ( TCOLE ) documents and procedures,

　　managing the training and certification of university vehicles, and

　　assisting with departmental community engagement functions.

　　Bachelor’s degree is preferred.

　　Is Background Check Required? No

　　Benefit and Retirement Eligibility

　　This position is eligible for participation in the Teacher Retirement System of Texas ( TRS ) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.

　　EEO Statement

　　Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.

　　Posting Detail Information

　　Posting Number S2024-003

　　Candidates Eligible to Apply Open to current SFA employees only

　　Number of Positions Available 1

　　Posted Date 01/18/2024

　　Review Start Date

　　Close Date

　　Work Schedule

　　Open Until Filled Yes

　　Special Instructions to Applicants

　　Posting Quick Link https://careers.sfasu.edu/postings/11069

　　Contact Information

　　Contact Name Erika Sanchez-Garza

　　Contact Phone (936) 468-2607

　　Contact Email [email protected]

　　Contact Information

　　Supplemental Questions

　　Required fields are indicated with an asterisk (*).

　　Are you a current employee of the university? Yes

　　No

　　Which of the following best represents your education background? Completed High School Diploma or GED

　　Completed some college

　　Completed Associates Degree

　　Completed Bachelor's Degree

　　Completed Master's Degree

　　Completed Doctoral Degree or ABD

　　If you completed a college degree, please indicate your major field of study.

　　(Open Ended Question)

　　Which of the following best represents the number of years experience you possess relating to the job to which you are applying? Less than two years

　　Two to three years

　　Four to five years

　　Six to seven years

　　Eight to nine years

　　Ten or more years

　　Do you have prior experience in general office practices and procedures? Yes

　　No

　　Do you have experience with computer use (word processing, database and spreadsheet applications)? Yes

　　No

　　Why are you interested in this position? (Open Ended Question)

　　Documents Needed To Apply

　　Required Documents

　　Resume

　　List of References

　　Optional Documents

　　Cover Letter

　　Other Document