ADMINISTRATIVE ASSISTANT 3

　　Location:

　　Newport News, Virginia, United States

　　Date: Jan 18, 2024

　　Req ID: 36042

　　Team: E11 SUBMARINE ENGINEERING - ADVANCED PROPULSION

　　Entity: Newport News Shipbuilding

　　US Citizenship Required for this Position: Yes

　　Full-Time

　　Shift: 1st

　　Relocation: No relocation assistance available

　　Virtual/Telework Opportunity: Yes - Occasional or hybrid telework available

　　Travel Requirement: No

　　Clearance Required: No - Clearance Not Required to Start

　　Meet HII’s Newport News Shipbuilding

　　With more than 25,000 employees – including third-, fourth- and even fifth-generation shipbuilders – HII’s Newport News Shipbuilding (NNS) division is the largest industrial employer in Virginia. We’re the sole designer, builder and refueler of U.S. Navy nuclear aircraft carriers and one of two providers of U.S. Navy nuclear submarines. Our diverse and innovative team of professionals ranges from skilled trades to project managers, engineers and software developers to solution architects, technical subject matter experts, and system users. Anchored in our rich, 135-year history, we collaborate together at the forefront of technology, manufacturing, and integration of the most powerful and survivable naval ships in the world. Want to be part of the team? Apply today! We look forward to meeting you.

　　The Role

　　Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. May take and transcribe dictation.

　　The Administrative Assistant 3 for the Engineering Director of the SSN(X) Program is required to be a highly-skilled professional who provides overarching support to the Director, their Staff, and the Administrative Team. The responsibilities include ensuring smooth operations and effective communication both inside and outside of the organization, managing & maintaining schedules, establishing key meetings, including scheduling travel and conferences, and making appointments. This position includes receipt, handling and distribution of all incoming correspondence. Reading and analyzing email submissions, letters, agendas, memos and determining their significance, level of involvement, and routing to appropriate personnel in a timely and efficient manner. Greeting visitors and determining their access to appropriate parties, supporting associated luncheons, overseeing administrative policies within the office & organization; recommending changes as appropriate. Collect and analyze information, prepare letters, reports and presentations. Maintain inventory & office supplies, anticipate office needs, evaluate new office products, placing and often expediting orders as necessary. Ensuring proper operation of office equipment, contacting maintenance when necessary. Proficient in Access, MS Word, Excel, and Outlook. Coordinate overhead finances, promotion budget, and award budget. Arrange for setup on new computers and logging of new employees. Provide training, clerical support, and general office support to other departments within the SSN(X) Program. Delegate tasks and responsibilities to appropriate staff members when appropriate. Prepare and maintain a records management system; recommend changes when appropriate.

　　Must Have

　　High School/GED and 4 years of additional education and/or experience

　　Why HII

　　We build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. HII’s diverse workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.

　　Recognized as one of America’s top large company employers, we are a values and ethics driven organization that puts people’s safety and well-being first. Regardless of your role or where you serve, at HII, you’ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.

　　Working at HII is more than a job - it’s an opportunity to build a future. We offer comprehensive benefits including: medical, prescription drug, dental and vision plan choices, on-site health centers, tele-medicine, wellness resources, employee assistance programs, savings plan options (401K), financial education and planning tools, life insurance, tuition reimbursement, employee discounts, early childhood and post-secondary education scholarships, and more. Some benefits may vary depending on your specific division or work location.

　　Together we are working to ensure a future where everyone can be free and thrive.

　　Today’s challenges are bigger than ever, and the nation needs the best of us. It’s why we’re focused on hiring, developing and nurturing our diversity. We believe that diversity among our workforce strengthens the organization, stimulates creativity, promotes the exchange of ideas and enriches the work lives of all our employees.

　　All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law. U.S. Citizenship may be required for certain positions.

　　Do You Need Assistance?

　　If you need a reasonable accommodation for any part of the employment process, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

　　Additionally, you may also call 1-844-849-8463 for assistance. Press #2 for Newport News Shipbuilding.

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