A Career at Rheem: Where Comfort Is Your Calling

　　At Rheem, we're dedicated to bringing comfort to people's lives. As a leading global manufacturer of heating, cooling and water heating equipment, we're innovating all-new ways to deliver just the right temperature while saving energy, water and supporting a more sustainable future. It's an exciting challenge that requires a team of talented, passionate people with a diverse set of skills. From engineers to accountants, sales professionals to support experts, Rheem depends on people to power our innovations. Join Rheem and help shape the future of products that impact people's lives-every day.

　　SUMMARY:

　　This role as Administrative Assistant will perform administrative tasks for senior-level leadership and provide support to the Executive Assistant. The role will also be responsible for effectively representing the department/management at meetings.

　　This position will serve our Global Water Division and Enterprise Team, based in Roswell, Georgia.

　　WHAT YOU'LL DO:

　　• Exercises calendar management for leaders including scheduling appointments, arranging travel, making agendas, etc.

　　• Creates, edits, and generates reports, agendas, and presentations, contributing to project teams, and planning meetings. Taking notes and action items for follow-up as needed after meetings.

　　Communicates efficiently both verbally and in writing. Replies to external and internal correspondence.

　　• Supports logistical details of event planning and logistics including meetings, A/V conferencing set-up, conference rooms, presentation and materials preparation, venue layouts, external vendors, etc. Supports domestic, global, onsite and offsite.

　　• Develop sources for services, to include catering, aircraft charters, office equipment, and conferences. Coordinates and implement the purchase or use of these services.

　　• Prepare correspondence; respond to inquiries, direct correspondence and/or callers to the proper departments or managers.

　　• Create, generate, maintain and edit documents with spreadsheets, word processing, PowerPoint desktop publishing, and graphic programs.

　　• Prepares expenses reports leadership.

　　• Works with accounts payable to process payments, invoices, generating POs, etc.

　　• Performs an assortment of other duties as assigned to support leadership and the operation.

　　• Practices conscious and confidential behaviors in all operational processes and procedures

　　Processes invoices and billing, maintains records, tracks against department budget

　　• Oversee reception position and backup be the local touch point and accountable party for security system as needed.

　　#LI-SK1

　　Qualifications:

　　 WHAT YOU NEED:

　　• Associate degree, certificate or equivalent from 2-year college / technical school or equivalent experience or combination of experience and education.

　　• Minimum 3-5-year experience as an Administrative Assistant or Office Administration.

　　• Proficiency with Microsoft office products, including Outlook, Teams, Excel, PowerPoint, Words, etc.

　　• Experience in preparing and conducting presentations.

　　• Ability to anticipate the business needs and priorities of leadership.

　　• Should have the necessary skills to effectively write business correspondence and work procedures for both internal and external distribution.

　　• Knowledge of corporate business processes and procedures such as travel, payroll, benefits, reimbursements, and expense reporting; purchasing and departmental budget management experience is preferred.

　　• Must be highly organized with superior attention to detail. Impeccable interpersonal skills are necessary to greet visitors, customers, and business partners or to make inquiries and exchange business information.

　　• Experience in information dissemination for internal/external clients.

　　• Experience in administration and clerical procedures/equipment (i.e., files, electronic files and record management).

　　• Ability to communicate efficiently both verbally and in writing. Knowing when and how to communicate and update team as appropriate.

　　• Experience in supporting multiple leaders.

　　• Ability to maintain level of confidence with leaders and keeping information confidential.

　　• Handles confidential personal and business information effectively.

　　• Highly skilled in completing and reconciling vouchers and expense reports.

　　 Required Knowledge, Skills, & Abilities:

　　• Strong customer service and public relations skills.

　　• Strong organizational, time management and scheduling skills.

　　• Demonstrated ability to work with all levels of internal management and staff members, and external customers.

　　• Excellent typing skills.

　　• Must be self-directed and able to work independently.

　　• Critical thinker with sound decision making skills.

　　• Must possess and demonstrate proficiency in the following competency areas:

　　o Ethics/Integrity

　　o Accountability

　　o Adaptability

　　o Flexibility

　　o Dependability

　　o Teamwork

　　o Interpersonal Skills

　　o Positive Attitude

　　o Communication

　　o High attention to detail

　　o Prioritizes

　　o Team player and coach.

　　• Will need to travel to offsite events for support.

　　• Offsite travel including nights up to 10%.

　　Rheem is an Equal Opportunity Employer

　　Notice to Third Party Recruitment Agencies:

　　Please note that Rheem and its subsidiaries do not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee.

　　In the event a recruiter or agency submits a resume or candidate without an agreement, Rheem and its subsidiaries shall explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of Rheem.

　　#LI-SK1