Description:

　　We have an opportunity with a professional consulting services company specializing in planning, engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics for infrastructure and facilities projects. The Company provides services on projects around the world through over 22,000 employees operating out of more than 410 locations in North America and across offices in 6 continents internationally.

　　Provides administrative support to ensure efficient office operations.

　　Maintains physical and digital filing systems.

　　Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.

　　Responds to emails and other digital queries and correspondence.

　　Manages calendars for our staff, including making travel arrangements.

　　Drafts and edits letters, reports, and other documents.

　　Inputs and updates information in databases and spreadsheets.

　　Prepares meeting agendas and takes meeting minutes.

　　Coordinates logistics for meetings, including room setup and catering.

　　Updating and maintaining records of expenditures

　　Sending out payments for company credit cards

　　Responding to vendor invoices

　　Ensuring that all payments are made in accordance with company policy

　　Ensuring that all payments are sent on time

　　Resolving payment discrepancies and disputes on behalf of the company

　　Additional Skills & Qualifications:

　　A minimum 1-3 years administrative experience is required

　　Phone etiquette

　　A/R and A/P experience

　　Must have strong verbal and written communication skills

　　Professional and Positive demeanor

　　Establish and maintain positive relationships with co-workers and customers

　　Self-directed, with time management skills and ability to work with little supervision

　　Computer skills including Microsoft Office Suite applications and basic data processing required

　　About Aston Carter:

　　Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

　　At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

　　Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

　　The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

　　If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [email protected] (%[email protected]) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.