Description:

General Accounting:

Manage the general ledger, ensuring accurate and comprehensive recording of financial transactions according to Generally Accepted Accounting Principles (GAAP); implement GASB pronouncements; ensure the use of appropriate internal controls.

Oversee reconciliations of accounts, promptly resolving discrepancies and addressing any concerns.

Respond to requests for information and advises departments, other governmental agencies and the public on financial and accounting practices, policies, procedures and data.

Plan, organize, control, integrate and evaluate the work of staff; supervise and participate in developing, implementing and evaluating work processes, systems and procedures to achieve goals, objectives and work standards.

Plan and evaluate the performance of assigned staff; establish performance requirements and regularly monitor performance; subject to management concurrence, take disciplinary action to address performance deficiencies, in accordance with personnel rules and policies.

Develop and implement fiscal policies, controls, and systems relating to budget monitoring and enforcement, accounting, and financial reporting; provide accounting and budget support to departments.

Provide guidance on complex accounting matters and facilitate the resolution of accounting-related issues.

Serve as the primary contact and liaison with banking institutions and external auditors.

Payroll:

Lead the payroll process to ensure accurate and timely compensation for employees.

Ensure compliance with federal, state, and local payroll regulations and tax obligations.

Ensure accurate payroll tax calculations and filings.

Accounts Payable:

Manage the accounts payable function, overseeing the processing of invoices and vendor payments.

Implement and enforce policies and procedures for streamlined and controlled accounts payable operations.

Accounts Receivable:

Oversee accounts receivable processes, including billing, collections, and reconciliation of outstanding balances.

Collaborate with departments to ensure timely and accurate invoicing and collections.

Monitor aged receivables and implement strategies to mitigate outstanding balances.

Projects Grants:

Oversee financial aspects of projects and grants, including revenue and expense recording and monitoring, reporting and budgeting.

Provide financial grant administration in collaboration with other departments to ensure effective fund allocation and adherence to grant guidelines.

Ensure all grant reporting requirements are met, and reimbursements are requested timely.

Cash Management:

Execute the management and monitoring of cash and investment balances according to the direction of the Treasurer.

Reconcile debt and investment statements and account for activity; manage debt service payments.

Review and approve monthly bank reconciliations.

Fixed Assets:

Manage fixed asset accounting, tracking acquisitions, disposals, and depreciation.

Maintain accurate records of asset values and locations for reporting and compliance.

Audits:

Coordinate and facilitate external audits, providing necessary documentation and explanations to auditors.

Address audit findings by implementing corrective actions and process enhancements.

Maintain proper documentation for audit trails and compliance purposes.

Verify and coordinate with auditors and management for the presentation of audited financial statements to the Council

Financial Reporting:

Prepare accurate and timely financial statements and reports for management and stakeholders, including but not limited to the Annual Comprehensive Financial Report, the Single Audit Report, and State Controller Report.

Ensure compliance with reporting requirements and communicate financial insights to support decision-making.

Prepare and present reports to Officials and Council, as required.

Skills:

Accounting, General ledger, Reconciliation, Month end, Financial reporting, Financial statement, Budgeting, Analysis, Journal entry, Finance, grants, Bank reconciliation, payroll, Accounts payable, Audit, Gaap, cash management, fixed asset, Accounts receivable

Additional Skills Qualifications:

Principles and practices of governmental accounting consistent with Generally Accepted Accounting Principles (GAAP)

Applicable federal, state, and local laws, codes and regulations.

Modern office equipment including applicable computer applications such as enterprise resource planning (ERP) applications, and other financial, accounting, and statistical applications.

• Train individual team members to perform at or above department standards.

• Develop the accounting team to meet or exceed expectations within its role in operations.

• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls.

• Analyze complex technical, administrative, and financial problems and reports.

• Prepare clear and concise reports, correspondence, and other written materials.

• Establish and maintain cooperative working relationships with Staff and Council.

• Interpret and apply fundamental principles of accounting and payroll related laws, policies, and procedures.

• Analyze and review financial data and make recommendations.

• Prepare and maintain accurate reports and records.

• Reconcile differences within the record keeping system.

• Communicate effectively, both orally and in writing.

• Maintain great sensitivity with confidential information.

• Work well under pressure, meeting multiple and sometimes conflicting deadlines.

• Operate and use modern office equipment including a computer and applicable software, including specialized financial software.

• Follow workplace safety procedures and policies.

• Prioritize, organize, assign, review, and coordinate the work of accounting, clerical and technical personnel.

• Work independently and as an effective member of a team.

• Know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information;

Experience Level:

Expert Level

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DEI are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.