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Accounting Assistant II, Accounts Payable

Accounting Assistant II, Accounts Payable-September 2024

New Brunswick

Sep 13, 2025

About Accounting Assistant II, Accounts Payable

　　Position Details

　　Position Information

Recruitment/Posting Title	Accounting Assistant II, Accounts Payable
Job Category	Staff & Executive - Finance/Accounting/Purchasing
Department	University Procurement
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Accounting Assistant II, Accounts Payable (AP) for University Procurement Services. This position is responsible for processing payment requests for transactions not requiring a Purchase Order (Non-PO) utilizing University's systems to review documentation, complete Excel templates and upload files into the Oracle to produce payments. In addition, the processor will provide back-up support for the processing of Check Requests and assist the supervisor in the reconciliation of clearing accounts and creating journal entries.Among the key duties of this position are the following: Processes Non-PO payment requests by reviewing documentation to ensure compliance with University Procurement Guidelines and Policies and confirming that proper authorizations has been forwarded. Reviews Excel spreadsheet attachments to ensure they are in good order. Prepares and submits Excel spreadsheet of taxable Non-PO payees for processing and set-up by the Suppler Maintenance team. Utilizes submitted Excel spreadsheet attachment to create Excel upload spreadsheet int proper upload format and populates payee and site information for taxable payees into spreadsheet. Uploads completed Excel spreadsheets into Oracle and monitors reports to identify successful uploads and address failed uploads. Communicates promptly and professionally to departmental submitters to advise them of missing and/or incorrect documentation or failed spreadsheet submissions. Follows up with departments to ensure prompt resolution. Provides Check Mailing Team with successfully uploaded spreadsheets for audit and special handling instructions. Maintains daily log of uploads processed. Conducts research in Oracle to obtain payment information. Alerts supervisor and/or management team of issues that may delay timely processing and any Non-PO submissions that appear inappropriate according to guidelines and procedures.. Provides timely and professional customer service. Assists Supervisor in responding to Tax Department and Help Desk queries. Processes Check Requests through MarketPlace as needed. Assists Supervisor in the processing journal entries and reconciliation of select clearing accounts.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	48372.000
Annual Mid Range Salary	60147.000
Annual Maximum Salary	71921.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

　　Qualifications

Minimum Education and Experience	Bachelor's degree preferably in accounting/business administration; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of invoice processing, office administration or bookkeeping.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Strong written and verbal communication skills. Computer literacy and ability to learn and work in multiple systems. Intermediate level knowledge of Excel.
Preferred Qualifications	Accounting experience in an Accounts Payable environment or application.
Equipment Utilized	Oracle Jaeggaer Excel
Physical Demands and Work Environment
Special Conditions

　　Posting Details

Posting Number	24ST0079
Posting Open Date	01/24/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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