Description

A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.

Specific Responsibilities include:

Coordinate and book travel arrangements

Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express.

Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.

Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.

In office role. It is important for this position to be in office.

Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.

Keep track of subscriptions and membership renewals

Requirements

Qualifications

The successful candidate will have the following education and experience:

Bachelor’s degree preferred

Proven work experience as an Executive Assistant or similar role

Experience booking frequent travel arrangements

Excellent organizational skills and attention to detail

Ability to think proactively and prioritize work

Strong written/verbal communication skills

Prior experience with Concur (or other expense reporting software)

Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)

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