Position Information

　　Job Category Casual Wage

　　Position Title Late Night Event Coordinator/Manager

　　Full Time/Part Time Part Time

　　Division Dean of the College

　　Department Center for Leadership & Student Involvement

　　Hiring Wage/Salary Range $25/hr

　　Department Statement

　　Colgate University is a special place to work and offers many unique opportunities, including the ability to work with and among world class faculty and staff at a highly selective residential liberal arts institution. This position provides an opportunity to become familiar with the variety of regular positions that are available at the University, as well as the ability to add employment at a distinct University to your resume.

　　Successful candidates for this position will earn sick leave, paid time off, free parking, and a University 'Gate Card that provides access to fitness facilities, athletic and cultural events, as well as a discount on many items at the University Bookstore.

　　This type of appointment is not approved to work more than 999 hours per year for all positions combined. Should incumbents work more than a total of 999 hours in a year the appointment may not continue beyond one year of service.

　　Accountabilities

　　We are seeking a dynamic Late Night Event Coordinator to plan, coordinate, and execute late-night events predominately at Donovan's Pub. The ideal candidate will have a passion for creating memorable experiences, excellent organizational skills, and the ability to handle the unique challenges of managing events during late-night hours. The Late Night Event Coordinator will oversee all aspects of late-night events, ensuring a seamless and enjoyable experience for attendees.

　　Event Planning and Coordination:

　　Coordinate and manage late-night and evening programming, primarily Thursday-Saturday;Develop, plan, and execute late-night events, including but not limited to parties, concerts, and themed nights.Coordinate with vendors and suppliers to ensure all elements of the event are in place.Create and manage event timelines, ensuring that all tasks are completed on schedule.Coordinating with campus partners and vendors such as dining services, campus safety, facilities, etc).Assist (as part of the OSI team) with developing, implementing, and assessing large, annual events for the campus community, involving students, staff, faculty, and alumni; including New Student Orientation, Welcome Week Events, Homecoming, Dancefest, Springfest, and other student and staff-initiated University-wide events; Assist with building partnerships and collaborations with campus partners to provide campus-wide programs and events designed to build community, promote leadership, foster engagement, and facilitate student success.

　　Venue Management:

　　Oversee the setup and breakdown of late-night events, working closely with the operations team to ensure a smooth transition.Ensure that the venue is appropriately staffed for each event, including campus safety and student workers.Address any issues or emergencies that may arise during events.

　　Marketing and Promotion:

　　Collaborate with the Office of Student Involvement Social Media Intern to develop effective promotional strategies for late-night events.Utilize social media and other channels to create buzz and excitement around upcoming events.Monitor and analyze the success of promotional efforts and adjust strategies accordingly.

　　Guest Relations:

　　Provide exceptional customer service to attendees, addressing any concerns or issues promptly.Ensure that guests are having a positive experience and that the overall atmosphere aligns with the venue's brand and image.Negotiate contracts with vendors and suppliers to secure cost-effective services.

　　Compliance and Safety:

　　Ensure that all events comply with University regulations and safety standards.Collaborate with Campus Safety, Donovan's Pub staff, and other campus partners to maintain a safe and secure environment for guests and staff.Conducting risk management training for student event hosts and staff.

　　Post-Event Evaluation:

　　Conduct post-event evaluations to assess the success of each event and identify areas for improvement.Collect feedback from attendees and use it to enhance future events.Develop an assessment plan to measure the effectiveness of initiatives and programs. Support the collection of data and implement program assessment plans to evaluate student learning outcomes and student satisfaction utilizing these data.Perform other duties as assigned.

　　Requirements

　　Professional Experience/ Qualifications Experience planning large and small events preferably in a college/university settingAbility to be detail-orientedDemonstrated commitment to diversity, equity, inclusion, and belongingStrong oral and written communication skillsAbility to work nights and weekends as needed for programs and eventsAccess to transportation/driver's license in accordance with University policies

　　Preferred Qualifications Experience in a college environmentExperience in large-scale event management preferred

　　Education

　　A bachelor's degree or equivalent demonstrated experience is preferred

　　HS diploma required

　　Physical Requirements

　　Other Information

　　Posting Detail Information

　　Requisition Number 2023CW058Posting

　　Temporary Yes

　　Work Schedule

　　9 months with June and July off, additional weeks to be determined

　　8 - 15 hours/week, schedule and flexibility can be discussed during the interview process

　　Evenings and weekends are required

　　Job Open Date 12/19/2023

　　Job Close Date

　　Open Until Filled Yes

　　Special Instructions Summary

　　EEO Statement

　　It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veteran Status, sexual orientation and gender identity and expression, genetic information, victims of domestic violence and stalking, familial status, and all other categories covered by law. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training at all levels of employment. Colgate University will not discharge or discriminate against employees or applicants who inquire about, discuss, or disclose their own compensation or the compensation of another employee or applicant.

　　Clery Act

　　CAMPUS CRIME REPORTING AND STATISTICS

　　The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at [email protected].