Description

　　Executive Assistant

　　Programme Name: LCST

　　Location: Bristol, UK. This position is based at our Bristol office (Monday - Friday)

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　　The Role:

　　We are in search of a highly organised Executive Assistant to provide comprehensive administrative support to our executive team. You will play a crucial role in facilitating smooth operations and maintaining effective communication within the organisation.

　　You will work closely with senior executives, handle sensitive information, manage complex schedules, and prioritise tasks to ensure the executive team's efficiency and productivity.

　　Key Responsibilities:

　　Calendar and Schedule Management:Coordinate and manage busy calendars, including scheduling appointments, meetings, and conferencesArrange travel accommodations, itineraries, and logistics for business trips and eventsProactively identify and resolve scheduling conflicts or issues to optimise executives' timeCommunication and Correspondence:Act as a point of contact for internal and external stakeholders, ensuring effective communicationMeeting Coordination and Support:Organise and prepare materials provided to Programme ManagersCoordinate logistics for meetings, including room bookings, audio equipment, and catering if neededAttend meetings, take notes, and follow up on action items and decisionsInformation Management:Manage confidential and sensitive information with utmost discretion and maintain data privacyMaintain an organised filing system for both physical and electronic documentsAdministrative Support:Prioritise and handle multiple tasks simultaneously, ensuring deadlines are met.Coordinate and support special projects and initiatives led by the executive teamProcess expenses, maintain budget, and have copies of invoices for the department

　　Required Skills:

　　Proven experience as an Executive Assistant or similar role supporting high-level executivesExcellent organisational and time management skills with the ability to multitask and prioritise effectivelyStrong communication and interpersonal skills to interact professionally with internal and external stakeholdersExceptional attention to detail and accuracy in all tasksProficient computer skills, including advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook)Ability to maintain confidentiality and handle sensitive information with discretionStrong problem-solving skills and ability to work independently with minimal supervisionFlexible and adaptable with the capacity to handle changing priorities and work under pressure

　　Clearance Requirements:

　　Clearance to Start BPSSClearance for Role BPSS

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　　What we do for you:

　　At Leidos we are PASSIONATE about customer success, UNITED as a team and INSPIRED to make a difference. We offer meaningful and engaging careers, a collaborative culture, and support for your career goals, all while nurturing a healthy work-life balance.

　　We provide an employment package that attracts, develops and retains only the best in talent. Our reward scheme includes:

　　• Contributory Pension Scheme

　　• Private Medical Insurance

　　• 33 days Annual Leave (including public and privilege holidays)

　　• Access to Flexible benefits (including life assurance, health schemes, gym memberships, annual buy and sell holidays and a cycle to work scheme)

　　• Dynamic Working

　　Commitment to Diversity:

　　We welcome applications from every part of the community and are committed to a truly diverse and inclusive culture. We foster a sense of belonging, welcoming all perspectives and contributions, and providing equal access to opportunities and resources for everyone. If you have a disability or need any reasonable adjustments during the application and selection stages please let us know, and we will respond in a way that best fits your needs.

　　Who We Are:

　　The Logistics Commodities & Services Transformation (LCST) Programme for the UK Ministry of Defence is a critical effort to enhance and improve the UK's defence supply chain. The programme provides essential services such as storage and distribution for the MOD's materiel, including a global freight service and the procurement and inventory management of 70,000 commodity NATO Stock Number (NSNs).

　　Working together as Team Leidos we are helping to transform the UK's defence supply chain by providing an integration of a complex mixture of services, at low risk, using a modern suite of systems that will deliver one version of the truth. For the first time, the MOD will see the whole picture, as it is happening.

　　What Makes Us Different:

　　Purpose: you can use your passion and abilities at Leidos to keep the people you care about safe. We are at the forefront of machine learning, AI, cyber security and solutions. Using your skills in the technology frontline by helping to build a safer world. You can inspire change.

　　Collaboration: having flexibility to do your job is one of our core benefits, enabling you to become part of our extraordinary team. We have been empowering our people to work flexibly for years. Whether you work from home, the office or on customer sites, we will give you the digital tools and the flexibility to work smarter and align your needs and ours.

　　People: Leidos empowers people from every background to be themselves and gives you the tools to learn new skills by enabling growth whilst developing. We believe that extraordinary people need opportunities to grow, to be inspired and to inspire others. At Leidos, we invest in technical academies, career rotations and a career development plans that enhance your future.

　　Pay Range:

　　The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

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　　Original Posting Date:

　　12/18/2023

　　While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.