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　　Job Description

　　About the role:

　　At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.

　　Join Takeda as an Executive Administrative Assistant where you will provide executive-level administrative support to the Head of Global Evidence and Outcomes (GEO) and members of the team. You will also anticipate and resolve administrative needs including last minute meeting requests, unforeseen calendar changes and international travel reservations, all taken care of with ease, autonomy, and proper follow through with stakeholders. Here, you will thrive in an environment where priorities change daily, and where you'll wear many hats, are focused, detailed-oriented and thrive in a fast paced environment with the ability to to think "outside the box" and prioritize tasks and decisions in a timely manner. As part of the Global Evidence and Outcomes team, you will report to the Head of the organization and work with the members of the team, looking for ways to improve current processes, and to produce high-quality results, balancing the workload by prioritizing tasks and requests according to executive goals and deadlines.

　　Key responsibilities include:

　　Travel arrangements

　　Expense reports

　　Calendar management,

　　Event scheduling and planning

　　Arranging management meetings with participants in different geographies

　　Managing office needs

　　Arranging critical internal and external events

　　How you will contribute:

　　Perform complex administrative duties, involving contact with and exposure to highly confidential materials and information.

　　Utilize professional phone etiquette, accurate and detailed message taking techniques, timely routing of all messages.

　　Ensure that all appointments are timely and accurately scheduled, maintain Outlook calendars accurately, manage decision-making on scheduling of appointments, manage and coordinate meetings utilizing meeting planning skills (including confirming attendees in advance.).

　　Respond to requests for information from internal employees and external vendors in a timely manner.

　　Coordinate travel accommodations (both domestic and international).

　　Able to draft basic correspondence and documents and proofs ascertain communication is clear in tone and error free.

　　Ensure that the department is orderly, office supplies are stocked.

　　Manage training assignments and works with team to ensure that GEO completes training in a timely manner.

　　Minimum Requirements/Qualifications:

　　A minimum of 12 years of office administration experience with prior experience supporting executives required; Previous experience working in high-level executive function.

　　A high school degree, or equivalent, is required.

　　The ability to maintain confidentiality and discretion is required.

　　Maintain and work with highly sensitive and confidential information.

　　Convey a sense of urgency and drives issues to closure; persist despite obstacles and opposition.

　　Will interact and communicate with visitors, vendors and individuals at all levels.

　　Demonstrate respect for people and relate to people in an open, professional, and encouraging manner.

　　Handle multiple competing tasks and demands.

　　Use professional judgment when dealing and dispersing confidential information.

　　Identify and effectively communicate obstacles and propose solutions.

　　Use influence skills effectively to partner with others.

　　Work independently, takes initiative and complete tasks to deadlines.

　　Excellent planning and organizational skills are required.

　　Provide quality information and objective perspectives during meetings and maintain accurate records of discussion points.

　　What Takeda can offer you:

　　401(k) with company match and Annual Retirement Contribution Plan

　　Tuition reimbursement Company match of charitable contributions

　　Health & Wellness programs including onsite flu shots and health screenings

　　Generous time off for vacation and the option to purchase additional vacation days

　　Community Outreach Programs

　　More about us:

　　At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

　　Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

　　This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

　　Base Salary Range: $54,600.00 to $78,00.00, based on candidate professional experience level. Employees may also be eligible for Short-term and Long-Term Incentive benefits as well. Employees are eligible to participate in Medical, Dental, Vision, Life Insurance, 401(k), Charitable Contribution Match, Holidays, Personal Days & Vacation, Tuition Reimbursement Program and Paid Volunteer Time Off. The final salary offered for this position may take into account a number of factors including, but not limited to, location, skills, education, and experience.

　　In accordance with the CO Equal Pay Act, Colorado Applicants Are Not Permitted to Apply.

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　　EEO Statement

　　Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

　　Locations

　　Boston, MA

　　Worker Type

　　Employee

　　Worker Sub-Type

　　Regular

　　Time Type

　　Full time