Minimum Requirements:Bachelor's degree in business or related field and four years of related experience. Additional experience may be used on a one-to-one basis to offset the educational requirements. Grade 5EPosition Description:Job SummaryThis position provides administrative support to the department chair, provides general office duties for the department, serves as liaison between department and central university departments, serves as coordinator for the Graduate Studies program, provides technology needs and serves as visual content creator for the department’s TV, social media and Web page. This position reports to the Senior Manager, Unit Business Administration. Essential Duties and Responsibilities Providing administrative support to department chair (maintaining calendar, booking travel, drafting correspondence, etc.)Manage departments procard activities. Serve as reviewer for the department, make reallocation decisions and enter JV’s as necessary. Reconciling multiple departmental procurement cards. Serve as holder of the department’s procard and make purchasing decisions for the department. Coordinating meetings and seminars including preparation of itineraries, travel arrangements, honorariums, meeting minutes, and catering orders.Maintaining departmental TV’s content.Assisting with technology needs of the faculty and staff. Ordering laboratory/office supplies, stockroom orders.Preparing journal vouchers, payment requests, payroll expense transfers and travel expense reports.Web and Marketing POC.Visual Content Creator.Preparing deposits and transporting to the bank.Assisting Director of Graduate Studies with Student Enrollments and grade postings.Coordinating Graduate Studies program.Managing Tuition payments.Managing social networking and websites for department.Collecting, Reviewing and Submitting Effort Reports.Preparing, coordinating and submitting all Faculty Affair Actions (triptychs).Assisting students with issues.Disseminate information to faculty, staff, and students.Lead departmental reporting including the preparation of departmental annual report, the department publications library, the capital assets, space utilization and other University School of medicine department external agency reports as needed.Participate in meetings, seminars, and training sessions on financial and administrative matters.Authorize and track department purchases, including coordinating the processing of purchase orders and payment requests. Preferred Qualifications Experience in higher education, and research finance. Working knowledge of UofL systems.Proficient in Budget Accountant (BA), OnBase, Microsoft Access, Workday and Peoplesoft.Information Technology skills.Competencies Computer Experience including technology assistance skills.Proficient in Microsoft Office Product Suite (Word, Excel, Powerpoint, Access, Teams, etc.).Effective oral, written and interpersonal communication skills.Proficient in managing social media accounts.Proficient in Plone.Proven organizational and analytical, written/oral communication skills.Ability to carry out responsibilities with minimal or no guidance.Highly organized to be able to prioritize work assignments and manage time effectively.Able to work on multiple projects simultaneously.Self-motivated, able to take direction, work independently and able to establish and maintain working relationships with faculty, staff and students.Compensation will be commensurate to candidate experience.Equal Employment OpportunityThe University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.Assistance and AccommodationsComputers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.