About the Department

　　At Novo Nordisk, our Finance and Operations team is the engine that elevates holistic commercialization of our products. The Finance and Operations team works closely with the business across the organization to guide enterprise wide resource allocations, investment choices, drive core operations and develop insights to drive growth and operational excellence across the value chain while innovating for future capabilities. We regulate accounting, uphold workplace safety, manage our supply chain and sampling, support technology, provide commercial operations, insights & analytics, maintain our facilities and assure the integrity and completeness of all business transactions. At Novo Nordisk, you will have the opportunity to build a life-changing career in a global business environment. We encourage our employees to make the most of their talent. And we reward hard work and dedication with the opportunity for continuous learning and personal development. Are you ready to realize your potential?

　　The Position

　　This position has the responsibility of working with the Manager of Marketing Operations along with brand marketing teams and other key functional areas of the organization in the planning, submission, review and finalization of approved promotional marketing materials. The Promotional Review Board (PRB) Specialist will provide guidance in all stages in the PRB Process to all stakeholders. The PRB Specialist collaborates with the Managers of Marketing Operations on the planning/scheduling of PRB meetings and any expedited handling of submissions as well as with the Production & Distribution (P&D) Specialists on production and dissemination of materials to the field force and outside parties. He/she also assures quality control of all submissions from and to the agencies and reviewers and scribes notes/captures outcomes in PRB meetings.

　　Relationships

　　Reports to a manager in Marketing Operations. Primary interaction is with all levels within the primary focus areas including, but not limited to, Diabetes, Obesity and BioPharm Marketing, with primary focus on teams that submit into PRB (e.g. Brand teams, Centers of Excellence, Corporate Communications, etc.) on PRB process and workflow. Also interacts with Sales, Medical, Regulatory, and Legal. Also, he/she will work with the Production & Distribution (P&D) Specialists on the distribution of promotional materials. Externally, interacts with agencies/vendors. Works closely with other PRB Specialists.

　　Essential Functions

　　Distribution & Inventory Management:

　　Collaborates with P&D team for all marketing materials being produced through Marketing Operations

　　Knowledgeable about all Marketing materials (reviewed in PRB) that need production (whether executed by Marketing Operations or direct through Marketing Teams/Agencies)

　　Works with P&D Specialists as well as Advocates from his/her assigned brand or launch team to ensure that stock is at correct levels, items are reordered as needed, 24-month re-reviews are planned, inventory reports are disseminated and decisions are communicated to Production/Distribution colleagues, as needed

　　Works with P&D Specialists on Inventory management (e.g., reorders, clean-outs, report dissemination)

　　Finalization and Production Verification:

　　Collaborates with P&D Specialists to manage and file Final Production Verification timing for all marketing materials reviewed in PRB

　　Demonstrates competencies in the technical, regulatory, legal, or other terminology specific to the appropriate functional processes

　　Manages finalization for all materials; FDA 2253 - prepares packages for Regulatory Operations & ensures final production verification is enclosed and non-FDA - ensures that final production verification is completed

　　Manages finalization for all materials - branded or non-branded

　　Non-FDA - ensures that final production verification is completed

　　PRB Review Process Guidance:

　　Proactively provides process and/or system guidance to all stakeholders, including Advocates, Reviewers, Agencies, Regulatory Operations and other operational teammates

　　Shares PRB Planning knowledge/experience with other PRB Specialists when needed

　　PRB Review Process:

　　Assures compliance to the PRB policies and procedures

　　Contributes to the continual improvement of the process and consistency to meet the needs of the marketing teams and reviewers

　　May coordinate and participate in agency status calls to monitor and track status of tactics, as needed

　　Coordinates with Managers of Marketing Operations for PRB Agendas

　　Creates PRB meeting agendas

　　Interacts with internal groups to assure stakeholders are aware of project status and issues for resolution. Responsible for following up with advocates on outstanding submissions of open projects

　　Knowledgeable about all materials coming into PRB via the PRB Submission Plan

　　Maintains all workflow files and archives them upon completion of the job

　　Manages the daily activities related to all promotional materials flowing through the PRB process receipt of submissions from agencies, suppliers, and internal associates, triage/checking of submissions prior to next steps in process, assignment of PRB tracking numbers, tracking status of each submission, routing of all materials to reviewers, and ensuring competition of workflow for each item

　　May provides training to associates and suppliers on the related SOPs, system and/or procedures

　　Quality checks submissions to assure compliance with the established standards and interacts with external and internal submitters to rectify any discrepancies

　　PRB Review Meetings:

　　Primary scribe/note taker for PRB meetings; tracks discussions via notes within jobs for proper updating

　　Collaborates with Editorial colleagues on his/her comments prior to PRB meetings; ensures clarity of changes needed for Editors to perform check changes

　　Physical Requirements

　　0-10% overnight travel required.

　　Qualifications

　　A Bachelor 's degree required; equivalent relevant experience may be substituted where appropriate

　　A minimum 3 years of experience in the development and management of marketing materials in the pharmaceutical industry or equivalent relevant experience

　　Leadership, communication, change management, influencing, and networking skills are critical. Ensures timely execution and follow-up

　　Must be deadline oriented and able to handle multiple tasks. Must be highly organized and attentive to details

　　Must be attentive and able to follow discussions within meetings and capture outcomes

　　Meeting facilitation experience desired

　　Must be skilled at identifying critical events in the process and interacting with agencies, suppliers, marketing and other business functions in communicating and resolving issues. Anticipates problems and roadblocks to avoid crisis management

　　Planning, Execution and Follow-Up: Effectively prioritizes and spends his/her time and the time of others on what is important

　　We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

　　At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

　　Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

　　If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.