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Senior Secretary - TRIO
Senior Secretary - TRIO-March 2024
Bowling Green
Mar 30, 2026
About Senior Secretary - TRIO

  Senior Secretary - TRIO

   

  Bowling Green State University

   

  Salary: Depends on Qualifications

   

  Job Type: Full-Time

   

  Division: Diversity and Belonging

   

  Opening Date: 01/17/2024

   

  Location: Main Campus (BG), OH

   

  Job Number: BGSU00321

   

  Department: Diversity and Belonging

   

  Closing:

   

  Summary

   

  This position will offer support for both the Educational Talent Search and the Upward Bound programs located in two locations: BGSU and Toledo, OH. The individual in this position will split their time between the BGSU campus and the Toledo office throughout the week.

   

  Provides support to a department, group or individual(s). Relieves supervisor of non-routine administrative tasks. Researches, gathers information and prepares reports. Assists with the preparation and maintaining of department budgets.

   

  Work Schedule: Full-time position. Hours: 8:00 a.m. to 5:00 p.m., Monday through Friday. Full benefit package available

   

  Essential Functions

   

  • Serves as receptionist. Greets and directs visitors, students, staff and faculty. Answers department phone. responds to inquiries and/or redirects calls as appropriate.

  • Prepares and/or transmits written correspondence (i.e., handouts, exams, reports, mailing lists) through e-mail, fax or hard copy. Oversees incoming and outgoing mail.

  • Maintains office equipment and troubleshoots issues. Oversees the department's computer needs, including the maintenance and requesting of computer software and hardware.

  • Manages database systems. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems. Queries databases and runs reports.

  • Interviews, hires, trains and evaluates student assistants. Coordinates work schedules. Prepares alarm code requests and orders keys as needed. Approves students' time.

  • Downloads and reconciles budget reports. Provides information for the preparation of annual reports. Reconciles P-card transactions. Prepares check requests.

  • Maintains inventories and orders supplies and books as needed.

  • Schedules and coordinates meetings and special events. Maintains department conference room calendar. Makes travel arrangements and prepares travel and business entertainment reimbursement.

  • Works on special projects as needed.

  • May register students for courses specific to department. Runs department reports as needed.

   

  Minimum Qualifications

   

  The following Experience is required:

   

  • One year related experience required

   

  The following Education is required:

   

  • High school diploma or GED required

   

  Additional Information

   

  Knowledge, Skills, and Abilities:

   

  • Knowledge of basic mathematical skills

  • Knowledge of basic reading skills

  • Ability to carry out verbal and/or written instructions

  • Ability to effectively communicate, verbally and written

  • Detailed-oriented and highly accurate

  • Ability to work in changing environment

  • Ability to work effectively in a team environment

  • Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately

  • Ability to coordinate or lead others in accomplishing work activities

  • Knowledge of computer skills, such as MS Office, presentations, sprea

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