Senior Secretary - TRIO

　　Bowling Green State University

　　Salary: Depends on Qualifications

　　Job Type: Full-Time

　　Division: Diversity and Belonging

　　Opening Date: 01/17/2024

　　Location: Main Campus (BG), OH

　　Job Number: BGSU00321

　　Department: Diversity and Belonging

　　Closing:

　　Summary

　　This position will offer support for both the Educational Talent Search and the Upward Bound programs located in two locations: BGSU and Toledo, OH. The individual in this position will split their time between the BGSU campus and the Toledo office throughout the week.

　　Provides support to a department, group or individual(s). Relieves supervisor of non-routine administrative tasks. Researches, gathers information and prepares reports. Assists with the preparation and maintaining of department budgets.

　　Work Schedule: Full-time position. Hours: 8:00 a.m. to 5:00 p.m., Monday through Friday. Full benefit package available

　　Essential Functions

　　• Serves as receptionist. Greets and directs visitors, students, staff and faculty. Answers department phone. responds to inquiries and/or redirects calls as appropriate.

　　• Prepares and/or transmits written correspondence (i.e., handouts, exams, reports, mailing lists) through e-mail, fax or hard copy. Oversees incoming and outgoing mail.

　　• Maintains office equipment and troubleshoots issues. Oversees the department's computer needs, including the maintenance and requesting of computer software and hardware.

　　• Manages database systems. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems. Queries databases and runs reports.

　　• Interviews, hires, trains and evaluates student assistants. Coordinates work schedules. Prepares alarm code requests and orders keys as needed. Approves students' time.

　　• Downloads and reconciles budget reports. Provides information for the preparation of annual reports. Reconciles P-card transactions. Prepares check requests.

　　• Maintains inventories and orders supplies and books as needed.

　　• Schedules and coordinates meetings and special events. Maintains department conference room calendar. Makes travel arrangements and prepares travel and business entertainment reimbursement.

　　• Works on special projects as needed.

　　• May register students for courses specific to department. Runs department reports as needed.

　　Minimum Qualifications

　　The following Experience is required:

　　• One year related experience required

　　The following Education is required:

　　• High school diploma or GED required

　　Additional Information

　　Knowledge, Skills, and Abilities:

　　• Knowledge of basic mathematical skills

　　• Knowledge of basic reading skills

　　• Ability to carry out verbal and/or written instructions

　　• Ability to effectively communicate, verbally and written

　　• Detailed-oriented and highly accurate

　　• Ability to work in changing environment

　　• Ability to work effectively in a team environment

　　• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately

　　• Ability to coordinate or lead others in accomplishing work activities

　　• Knowledge of computer skills, such as MS Office, presentations, sprea