Job Summary

　　Senior Payroll Specialists are responsible for the day-to-day processes related to their assigned paygroups and entities while ensuring accurate and timely pay to employees while involved in data audits, reconciliations, validation of tax filings and other tasks as assigned.

　　Core Responsibilities

　　Process weekly payrolls including off-cycles for assigned paygroups with approximately 500-1000+ employees

　　Daily review of timecard or time and labor system for discrepancies and communicate to Supervisors as needed

　　Review and edit of timesheet data as requested

　　Review and process new hires, change requests and special pay during payroll processing

　　Prepare reconciliations, validate totals and finalize documentation to submit for review for assigned payrolls

　　Print, sort and ship payroll checks when needed

　　Calculate and process final pay according to state and union requirements and regulations

　　Coordinate pay garnishments, child support, lien payments, etc. with 3rd party vendor

　　Work closely with HR department to ensure correct employee data

　　Ensure appropriate record retention, maintain data and files for payroll processing

　　Resolve payroll discrepancies by collecting and analyzing information

　　Ensure timely reporting and payment to employees, while following union, state and federal regulations and company policies

　　Research, analyze and resolve payroll-related problems or questions in a timely manner

　　Handle detail audits of payroll data including reconciliations on a monthly/quarterly basis

　　Create certified payroll reporting and monthly union billing remittance through accurate calculation of hours and applicable union rates and benefits

　　Makes suggestions for change and/or improvements, implements changes when necessary

　　Create and distribute payroll related reports as required or requested

　　Provide excellent customer service by assisting employees and managers with questions

　　Maintain process and procedure documentation

　　Other duties or projects as assigned or apparent

　　Work Experience

　　Minimum of 5 years of payroll processing experience.

　　Education/Training

　　High school diploma or equivalent. CPP or FPC certification highly preferred.

　　Specialized Knowledge Certificates & Licenses

　　As outlined in the Core Responsibilities, an individual must have thorough knowledge and an advanced understanding of each competency above in order to carry out the essential functions of this position. Specialized Knowledge is also required in the following areas:

　　Strong knowledge and understanding of Payroll Practices and regulations as they relate to federal and state requirements, garnishments, levies, fines, and fees at the federal, state, and local levels

　　Advanced analytical, critical thinking and problem-solving skills

　　Advanced Excel skills required ability to create pivot tables, reconciliations, vlookups, etc

　　Union reporting and certified payroll processing experience a plus

　　Proficient with payroll softwares including ADP WorkforceNow

　　Thorough knowledge of Payroll Practices and regulations as they relate to federal and state requirements, garnishments, levies, fines, and fees at the federal, state, and local levels

　　Ability to multi-task and prioritize workloads and schedules efficiently

　　Must be a team player and work effectively with all types of diverse personalities

　　Must be highly detail-oriented and very organized with the ability to adapt to a changing environment

　　High degree of accuracy and attention to detail

　　Ability to maintain confidentiality and handle highly sensitive and personal information with sound judgement, tact and discretion

　　Qualifications