36320BR

　　Extended Job Title:

　　Senior Office Assistant

　　Position Description:

　　Performs clerical duties of a specialized or technical nature, which may be performed in a variety of settings. Responsibilities may include basic bookkeeping, typing, word processing, filing, sorting, posting, verifying, recording, and data coding and processing of moderate complexity. A general understanding of organizational policies and procedures and some expertise in the area of assigned work is required. Duties are performed under direction within established policies and procedures with job performance based upon completion of assigned tasks.

　　Requisition ID:

　　36320BR

　　Travel Required:

　　None

　　Major/Essential Functions:

　　Responsible for greeting visitors at the Dean's Suite, informing staff when visitors arrive, and directing visitors to the correct meeting locations.

　　Responsible for answering incoming phone calls to the Dean's Suite and directing them to the correct person and/or department for assistance.

　　Responsible for opening and closing procedures of the Dean's Suite Monday through Friday, at 8am and 5pm.

　　Responsible for checking the mail each morning and providing it to the Dean's Executive Associate.

　　Responsible for updating the building report spreadsheet with work orders information and details.

　　Responsible for monitoring parking cameras for CoMC Dean's Suite parking spaces and notifying Dean's Executive Associate if any vehicles are parked illegally and require towing.

　　Responsible for monitoring conference room calendars for Dean's Suite and ensuring that conference rooms are ready for meetings and visitors are directed to the correct conference room for meetings.

　　Responsible for directing student assistants with their daily job duties/tasks as needed.

　　Assist the Dean's Office staff with any clerical tasks as needed. For example, making coffee to prepare for meetings, cleaning conference room tables, restocking inventory in conference room for beverages and snacks, making copies, restocking copier paper in the copy machine, empty large shred bin container, etc.

　　Grant Funded?:

　　No

　　Minimum Hire Rate:

　　14.06

　　Pay Basis:

　　Hourly

　　Schedule Details:

　　8am to 5pm Monday through Friday, onsite only. No ability to work remotely.

　　Work Location:

　　Lubbock

　　Preferred Qualifications:

　　Excellent organization and time management skills.

　　Excellent communication skills (both written and oral).

　　Ability to work in a fast-paced, rapidly changing environment.

　　Ability to work independently and at the same time follow precise instructions.

　　Ability to multi-task and meet strict deadlines.

　　Excellent work ethic and positive attitude.

　　Excellent computer skills.

　　Knowledgeable in MS Office, Word, Excel, and Outlook.

　　Ability to work with a diverse group of faculty, staff, and students.

　　Department:

　　Media and Communication

　　Required Attachments:

　　Cover Letter, Resume / CV

　　Job Type:

　　Full Time

　　Job Group:

　　Office and Admn Wkrs All Other

　　Occasional Duties:

　　Assist with various student related events in the college that provide direct student support.

　　Shift:

　　Day

　　Required Qualifications:

　　Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent. One year clerical experience. Additional education and/or related experience to equal one year may substitute on a year for year basis.

　　Does this position work in a research laboratory?:

　　No

　　Special Instructions to Applicants:

　　Please be sure to include cover letter and resume when applying for this position.

　　Safety Information:

　　Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

　　Pay Statement:

　　Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

　　EEO Statement:

　　All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

　　About the University:

　　Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

　　About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.