POSITION: School Office Main Secretary IMMEDIATE SUPERVISOR: Building Principal Position Purpose Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees. Essential Functions Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc. Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc. Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Prepares purchase orders for the purpose of submitting to the school district's accounting/finance office. Maintains inventories of supplies and materials for the purpose of ensuring items' availability. Assists visitors to the office, including students, parents, substitutes teachers, and others. Answers telephone calls, and provide information and assistance to callers. Distributes incoming mail appropriately; sends outgoing mail. Schedules appointments with students, parents and teaching staff or others as requested. Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals). Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction. Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc. Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions. Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Knowledge, Skills and Abilities Ability to describe problems and work orally or in writing to supervisor as required. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail). Ability to problem solve job-related issues. Ability to work with a diverse group of individuals. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding students, employees and others. Organizational and time management skills. Knowledge of office management procedures. Working Conditions Works in standard office and school building environments. Must be able to work regularly scheduled hours. Must be able to handle stress. Qualification Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: Graduation from high school Associates degree with course work in business, math, word processing, office procedures and record keeping preferred Bachelor's degree preferred Shorthand or speed writing skills desirable Successful experience with office management preferred *This position is subject to grant funding. " />

　　Username Password

　　District Home (http://www.sb.school/) | Hire Home (index.aspx) | Internal (internalLogin.aspx) | Admin (login.aspx) | Help (https://help.powerschool.com/t5/Unified-Talent-Applicant-Support/ct-p/Unified-Talent-Applicant-Support#hire)

　　Job Listings (index.aspx)Profile

　　Application Status (ViewJobHistory.aspx)

　　Interviews

　　References (ViewReferences.aspx)

　　Documents

　　Job Offers (ViewJobOffers.aspx)

　　FAQ

　　Sign Out (Logout.aspx)

　　Apply Now

　　Applications will be accepted beginning Monday, January 22, 2024 12:00 AM (Eastern Standard Time)

　　Print Job Posting (Admin/JobPostingPrintView.aspx?JobID=4970&Internal=)

　　Download Job Posting

　　Tell a Friend

　　Do you know someone who should apply for this job? Send this job posting to him or her! We'll send an email and include the job details and a link to this posting.

　　Recipient's Name

　　Recipient's Email

　　Your Name

　　Your Email

　　Send me a copySchool Office Main Secretary (SY23-24)

　　Job Description

　　Primary Location Warren Elementary School

　　Salary Range $16.00 /hr. / Per Hour

　　Shift Type Full-Time

　　Job Contact Information

　　Name

　　Title

　　Phone

　　Email