Overview

　　The Receptionist / HR Assistant is responsible for general office support with a variety of clerical activities and related tasks. The Receptionist / HR Assistant will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

　　Responsibilities

　　Key Responsibilities:

　　Greets and directs visitors to the Company

　　Answers telephone and directs the caller to the appropriate employee; transfers caller to an employee's voice mailbox when the employee is unavailable

　　Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information

　　Takes and retrieves messages for various personnel

　　Receives, sorts and forwards incoming mail.

　　Coordinates the pick-up and delivery of express mail services (FedEx, UPS, USPS mail, etc.)

　　Responsible of ordering, receiving, stocking and distribution of office supplies

　　Assists with other related clerical duties such as photocopying, faxing, filing and collating.

　　Maintain staffing telephone and email directory

　　Assist the HR team with administrative tasks and strategic projects

　　Schedule office maintenance

　　Help coordinate office staff events, including monthly birthdays celebration

　　Coordinating reservations via Express Travel

　　Prepare PPE for new hires

　　Order business cards for new hires, prepare office supplies and everything else needed for new office employees.

　　Monitor subcontract compliance and MSA Service Agreements

　　Maintain job list and project whiteboard

　　Order insurance certificates

　　Order tax exempt paperwork

　　Miscellaneous duties as assigned

　　Qualifications:

　　Must be bilingual English & Spanish

　　Customer services oriented

　　One year of administrative experience

　　Qualifications

　　Qualifications:

　　Must be bilingual English & Spanish

　　Customer services oriented

　　One year of administrative experience

　　MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

　　Qualifications:

　　Must be bilingual English & Spanish

　　Customer services oriented

　　One year of administrative experience

　　MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

　　Key Responsibilities:

　　Greets and directs visitors to the Company

　　Answers telephone and directs the caller to the appropriate employee; transfers caller to an employee's voice mailbox when the employee is unavailable

　　Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information

　　Takes and retrieves messages for various personnel

　　Receives, sorts and forwards incoming mail.

　　Coordinates the pick-up and delivery of express mail services (FedEx, UPS, USPS mail, etc.)

　　Responsible of ordering, receiving, stocking and distribution of office supplies

　　Assists with other related clerical duties such as photocopying, faxing, filing and collating.

　　Maintain staffing telephone and email directory

　　Assist the HR team with administrative tasks and strategic projects

　　Schedule office maintenance

　　Help coordinate office staff events, including monthly birthdays celebration

　　Coordinating reservations via Express Travel

　　Prepare PPE for new hires

　　Order business cards for new hires, prepare office supplies and everything else needed for new office employees.

　　Monitor subcontract compliance and MSA Service Agreements

　　Maintain job list and project whiteboard

　　Order insurance certificates

　　Order tax exempt paperwork

　　Miscellaneous duties as assigned

　　Qualifications:

　　Must be bilingual English & Spanish

　　Customer services oriented

　　One year of administrative experience