Description We are offering an employment opportunity in the business services industry, based in Waukesha, Wisconsin. The role is a contract to hire position for a Receptionist. As part of our team, your primary function will be to ensure smooth organizational operations by managing the front desk, maintaining our client database, and carrying out various administrative tasks.

Responsibilities:

• Ensure the seamless management of the front desk, acting as the first point of contact for clients and visitors

• Maintain and update the client database, ensuring the accuracy and integrity of data

• Oversee the distribution of mail and index mail for easy tracking and retrieval

• Assist in the preparation of business information kits and folders, ensuring they are complete and up-to-date

• Operate the mail machine as needed, particularly in assisting with the mailing process

• Ensure the proper organization and maintenance of office supplies, placing orders when necessary

• Carry out copying and scanning tasks, ensuring the quality and accuracy of documents

• Handle envelope stuffing tasks as required, ensuring the correct documents are enclosed

• Use your skills in Microsoft Excel, Microsoft Word, and Microsoft Outlook for various tasks such as customer service, data entry, email correspondence, and scheduling appointments. Requirements • Minimum of 5 years experience in a similar role

• Proficiency in Microsoft Word, Excel and Outlook

• Exceptional customer service skills

• Experience with answering multi-line phone systems

• Strong data entry skills

• Ability to manage email correspondence effectively

• Excellent interpersonal skills

• Experience in organizing files and maintaining a systematic filing system

• Ability to schedule appointments and manage calendars efficiently

• High level of professionalism and ability to maintain confidentiality

• Strong problem-solving skills and ability to multitask

• Excellent verbal and written communication skills

• Ability to work independently and as part of a team

• High level of attention to detail and accuracy

• Flexibility to work different shifts if required.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use .