Department: CER/Clinical Effectiveness and Decision Science (CEDS)

　　Reports to: Program Manager, CEDS

　　About Us

　　The Patient-Centered Outcomes Research Institute (PCORI) is an independent nonprofit organization authorized by Congress in 2010. Its mission is to fund research that will provide patients, their caregivers and clinicians with the evidence-based information needed to make better-informed healthcare decisions. PCORI is committed to continually seeking input from a broad range of stakeholders to guide its work.

　　Position Summary

　　The Project Specialist will assist the Program Managers and support the Comparative Clinical Effectiveness Research (CER) division in a variety of administrative and project support functions. He/she will be tasked with assisting the Program Managers in integrating the efforts of several staff members including the Program Director, Associate Directors, and all other team members within CER. Responsibilities include scheduling calls for Program Staff with external awardees, maintaining scheduling trackers and databases, coordinating special projects and topic theme workgroups, developing project plans and schedules, monitoring project timelines and deliverables, and providing detail-oriented administrative support to the units.

　　The incumbent will handle various tasks with attention to detail, solve practical problems, and work with a diverse set of stakeholders to accomplish his/her goals. Assuring a steady completion of work in a timely and accurate manner is requisite for success in this position. The ideal candidate is resourceful, organized, and a strong problem solver.

　　Duties and Responsibilities

　　Maintain and manage calendars and scheduling demands for Program Staff using Outlook and other technology tools.Schedule calls for Program Staff with external awardees and potential applicants.Coordinate and manage meetings, tracking agendas, deliverables, and timelines for topic theme workgroups.Schedule and make advanced preparations for meetings by providing critical background information, creating meeting materials, facilitating discussions in a timely manner, and communicating and tracking follow-up items.Create and maintain organizational systems for tracking scheduling needs, files, and materials for the team.Provide high-level administrative and logistical support for Advisory Panels and learning networks.Coordinate travel, expense reporting, and accommodations for external meetings.Support webinars, email outreach, convenings, and other activities associated with science funding initiatives.Serve as the primary contact for staff when they are not available and ensure requests/issues are appropriately addressed and resolved.Prioritize and manage multiple projects simultaneously and follow through on issues in a timely mannerSupport the Program Managers with new or ongoing projects or scheduling needs.Proactively and creatively seek opportunities to develop and build relationships with internal stakeholders across the organization to identify areas for alignment and improvement.

　　Incumbent(s) in this position may be required to perform other duties and special assignments not specifically stated above.

　　Statements outlined in this section are designated as essential job functions in accordance with the Americans with Disabilities Act of 1990.

　　Required Skills

　　Analysis and Problem Solving: Superior problem-solving skills, with eye for identifying opportunities for improvement and seeking innovative approaches to problems through analysis and planning. Must possess intellectual curiosity and be able to gather, assess and synthesize information from a variety of resources.

　　Execution: Excellent organizational and administrative skills, with strong sense of responsibility and accountability; Ability to effectively multi-task the management of complex projects requiring the consideration of multiple variables; Keen attention to detail; Ability to manage and work on multiple tasks and under tight deadlines; Write and condense information for various audiences.

　　Partnership and Relationship Building: Demonstrates professionalism, intercultural knowledge, and appreciation for diverse perspectives; Willingness to gain experience in strategic partnership building.

　　Teamwork and Integration: Strong interpersonal skills; Inclination toward inclusiveness, collaboration, and respect; Willingness to learn; Ability to work collegially with staff across the organization, at all levels.

　　Communication: Strong interpersonal communication abilities; Exceptional listening skills; Robust written, and verbal skills; High level of judgment, integrity, and the capability to listen with sensitivity to others; Ability to ask clarifying questions.

　　Other:

　　Understanding of and commitment to PCORI's mission, vision, and key activities.Strong Microsoft Office skills, including Outlook, Word, PowerPoint, and ExcelExperience using Salesforce and SharePoint a plus.Possesses poise, confidence, and adequate communication skills to interact with and represent PCORI staff with PCORI Awardees, Advisory Panel/Board Members, other organizational representatives or stakeholders, and the general public.Excellent ability to maintain composure, adapt, and succeed in a rapidly changing, fast-paced, environment.

　　Required Experience

　　Bachelor's degree required, with demonstrated interest in project management, operations, or non-profit management.Up to two years of experience in a professional setting, including internship and volunteer experience, preferably in project or program management in a nonprofit organization.Demonstrated knowledge, experience, and interest in healthcare research and health policy preferred.

　　PCORI recommends all members of the PCORI workforce adhere to the CDC recommendations regarding staying up to date on COVID-19 vaccination.

　　PCORI conducts background checks on all applicants.

　　PCORI's Commitment to Diversity, Equity, and Inclusion:

　　PCORI is an equal opportunity employer committed to diversity both internal and external to the workplace. You can learn more about our commitment to diversity, equity, and inclusion here. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law.

　　* PCORI Staff Conflict of Interest Statement - No PCORI employee can receive a direct financial benefit from a healthcare related organization during the course of his/her employment with PCORI.

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　　Tracking Code

　　1362-858

　　This position is located at 1333 New Hampshire Avenue, NW,

　　Washington, DC.