Are you a natural leader and highly knowledgeable when it comes to Construction Project Management? Do you enjoy making sure everyone on the team is set up for success? If so, this may be the perfect opportunity! 

　　The Role

　　The Project Manager (PM) is responsible for planning, execution, delivery, close out, and the overall success of a specific project(s). The PM is responsible for coordinating and managing the construction process from start through close-out. Reporting to the Director of Construction, you will be working with the Development and Asset Management teams to assist design efforts and ensure quality and delivery aligns with overall expectations. 

　　What You'll Do...

　　PRECONSTRUCTION

　　Assist and validate design through active participation in design meetings.

　　Participate in predevelopment meetings with municipalities.

　　Coordinate design and implementation of all offsite and franchise utilities.

　　Prepare cost estimates and project schedules for review and approval.

　　Assist Design Manager developing specifications and finish schedules.

　　Assist in coordination of consultants and prerequisite design reports.

　　Validate cost estimates during design through active bid procurement.

　　Coordinate temporary and permanent utilities.

　　Coordinate all programmatic third-party inspections.

　　Coordinate construction trailer and all required furniture and equipment.

　　Develop contract documents and prequalify subs and vendors.

　　FIELD MANAGEMENT

　　Visit site periodically and coordinate onsite activities with Superintendent.

　　Provide all necessary support to on site Superintendent to ensure project is successful.

　　Supervise field staff and evaluate their performance for the duration of the project.

　　A ssist Superintendent in material order deliveries.

　　Manage Subcontractor contract compliance.

　　Attend weekly coordination and safety meetings.

　　Assist with hiring and conduct performance reviews.

　　Comply with all corporate and state regulated hiring and firing guidelines.

　　Establish and maintain positive Subcontractor/Vendor relations.

　　CONTRACTING AND BUYOUT

　　Solicit bids from at least 3 qualified Vendors and Subcontractors.

　　Develop detailed scopes of work by trade to include as exhibits in contract documents.

　　Prepare detailed Schedules of Value to facilitate payment for Subcontractors and Vendors.

　　Prepare schedule exhibits by duration for all Subcontractors.

　　Qualify all bids for work including contract terms and insurance.

　　Prepare bid forms to analyze “apples-for-apples” all trade bids and submit to the Director for approval.

　　Prepare master list of documents for use as exhibits in contract documents.

　　WORKFLOW AND SCHEDULING

　　Prepare master project schedule including predevelopment milestones.

　　Monitor schedule daily and provide weekly written updates.

　　Review daily reports from Superintendent.

　　Attend weekly Subcontractor meetings to coordinate subs and suppliers to achieve project objectives.

　　Ensure all materials are procured well in advance of the time needed.

　　CODE COMPLIANCE

　　Monitor all materials test reports for compliance with standards and specifications.

　　S chedule and monitor third-party inspectors for contractual and code compliance.

　　Monitor permit and inspection notebook.

　　QUALITY CONTROL

　　Continually inspect and monitor all work to ensure it is performed in accordance with contracts, plans, and specifications.

　　Obtain shop drawings from Subcontractors and suppliers. Ensure timely review and approval by architects and engineers so that there are no delays to schedule.

　　Notify trades of all redline revisions, ASI’s, and other changes from published documents to ensure their implementation with a minimum of rework.

　　Engage Asset Management and on-site management to “set the standard” by walking with Construction for first unit turns.

　　Engage design consultants for on-site inspections and punchlists.

　　Manage Amenity inspection program with Interior Designers.

　　MATERIAL CONTROL

　　Monitor material delivery tickets against actual shipments and cross reference these to purchase orders. Coordinate placement of materials on site to minimize access issues and protect supplies

　　Reject incorrect, broken, or defective items, and expedite replacement orders.

　　Instruct trades to use materials efficiently and to protect perishable items from sun, rain, or other damage.

　　Ensure that materials are being used where and how intended.

　　COST CONTROL

　　Update Job Cost Reports monthly.

　　Manage materials using Sparrow Partners best practices.

　　Review sub change order requests and verify work or material is not included within the Subcontractor’s original scope of work.

　　Manage field generated requests and approve prior to commencement of extra work.

　　Approve field requests for materials or equipment.

　　Thoroughly review all monthly payment requests to ensure work is complete and satisfactory prior to approval of monthly draw approval or invoice payment.

　　Arrange and participate in Lender site walks and inspections

　　SAFETY

　　Implement comprehensive safety program which meets all OSHA requirements.

　　Inspect work practices, tools, equipment, fall protection, scaffolds, safety devices, etc. during site visit. Inspect safety violation log.

　　Ensure escalation procedures are being utilized for recurring violators.

　　Attend weekly safety meetings.

　　Review safety reports with safety consultants during site visits.

　　Follow and implement company guidelines during OSHA visits.

　　CLEANLINESS AND WASTE MANAGEMENT

　　Develop and promote good housekeeping practices everywhere on the job.

　　Assist with implementation and enforce cleaning assignments with the trades.

　　Procure dumpsters for Superintendent to facilitate debris haul off.

　　Provide adequate restroom facilities for field use.

　　SITE SECURITY

　　Implement project specific security program to ensure protection of project and assets.

　　Engage law enforcement as appropriate to report thefts or vandalism.

　　EROSION CONTROL MONITORING

　　File NOI and NOT for compliance with all regulatory bodies as part of NPDES

　　Engage third-party monitoring company, if necessary, to ensure compliance.

　　ADMINISTRATIVE

　　Prepare agendas for all site meetings, and issue meeting minutes.

　　Schedule and host monthly on-site meetings with development to review project status.

　　Approve and submit weekly schedule updates.

　　Produce written correspondence as requested internally or from third-party stakeholders.

　　Prepare and manage the following logs:

　　RFI

　　ASI

　　Inspection Log

　　Submittals

　　Shop Drawings

　　-T ransmittal

　　Potential Change Orders

　　Owner Change Orders

　　CONTRACTOR AND SUBCONTRACTOR DRAW

　　A pprove weekly overhead Invoices.

　　Approve biweekly payment requests if applicable.

　　A pprove all payment requests per protocol for Subcontractors and Vendors at the monthly draw meeting.

　　POST‐CONSTRUCTION

　　Prepare final punch list for all Subcontractors and ensure all items are completed prior to release of retainage payment.

　　Ensure all retainage release prerequisites have been met prior to approval of final retainage release.

　　Procure all warranty documentation from Subcontractors and material providers.

　　Assemble After Action Report with all close-out documentation.

　　Prepare close-out book containing final project documentation.

　　Ensure as-built surveys and elevation certificates are completed.

　　Ensure as-built plan set is completed by Superintendent.

　　Close out all project specific accounts and ensure all invoices have been submitted for payment.

　　Process all final payments within 60 of final CO.

　　Obtain all necessary Certificates of Completion from third-party consultants.

　　Work with property management representatives and Subs/Vendors to resolve all remaining items.

　　Qualifications

　　Minimum 5 years experience in Construction Project Management

　　Experienced with Procore and Bluebeam required

　　Experienced in Microsoft Excel

　　Ability to learn and adapt quickly

　　Naturally curious and always striving to improve

　　Self-aware and coachable

　　Strong communication skills (both written and verbal)

　　Proven ability to build collaborative partnerships and lead through influence

　　Some of the Reasons You’ll Love Working With Us

　　Purpose driven culture

　　High employee engagement scores + Best Place to Work award recipient

　　Milestone anniversary rewards including travel, spa retreats, home down payments, student loan payoffs, sabbaticals and more

　　Health, dental and vision benefits

　　401K retirement plan with healthy employer match

　　Generous paid time off

　　Paid Parental Leave

　　Bonus opportunities

　　“Sparrow does not accept unsolicited resumes from third-party recruiters or staffing agencies. Agencies are specifically directed not to contact Sparrow employees in an attempt to present candidates. Such correspondence will be blocked and reported as spam.” 

　　About Sparrow

　　Founded in 2017, Sparrow is at the forefront of one of the fastest growing housing segments in the nation focused on Active Adult 55+ communities and is now also embarking on a plan to develop “build-to-rent” communities with an exclusive, programmatic equity partner.  Sparrow plans to begin developing conventional multifamily apartments in the near future.

　　Sparrow’s mission is to create thriving communities that feel like home. Through thoughtful design, state of the art construction and highly engaged management, we help our community members build meaningful connections and lead vibrant lives.  Sparrow was founded in Austin with offices now in Dallas, Phoenix and Sarasota, and communities across the southern US. 

　　Equal Employment Opportunity Statement  

　　We believe that the unique contributions and perspectives of our employees are the driver of our success. We are deeply committed to creating an inclusive environment where every individual feels supported and differences are celebrated.  Sparrow is proud to be an equal opportunity employer and is committed to giving every candidate equal consideration regardless of age, race, ancestry, religion, sex, gender identity, sexual orientation, pregnancy, marital status, ancestry, physical or mental disability, military or veteran status, national origin, or any other characteristic. 

　　If you’ve gotten to this point, we hope you're feeling excited about the possibility of joining our team! Even if you don't feel that you meet every single requirement, we still encourage you to apply. We're eager to meet people that believe in our mission and can contribute to our team in a variety of ways – not just candidates who check all the boxes.

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