Montana State University Billings is a preferred employer in the region-WE WANT YOU!The following are reasons why you should join our team:•Work-life balance•10 paid holidays per year and 1 Floating Holiday•15 days personal leave per year (New Employees to 10 years; after 10 years the accrual rate increases)•Sick Leave•Employee and Dependent Partial Tuition Waiver•Opportunities to engage in professional development•Committed to employee wellness and access to a robust Employee Assistance Program•Medical Benefits that are robust and affordable;oVisit MUS Benefits to learn more about our benefit package including:oMedical, Vision, and DentaloLife Insurance and Long Term Disability incorporated into benefits.oRetirement benefits•Opportunities for career growth and a variety of career paths•Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.•Beautiful campus environmentSUMMARYThis position performs a variety of administrative, coordination and technical tasks for the administration of programs supported within the Office of Grants & Sponsored Programs (GSP). The position provides significant flexibility in working hours - 30 hours per week during the academic year, with summers off (equating to 50% time). The position is fully benefitted.This position serves the GSP Director and Operations Analyst and works with university leadership, faculty, staff, and others connected with the university to ensure that research and other programs which receive extramural funding conform to the University’s mission and strategic plan. The Coordinator position provides support through assistance with the preparation of documents, reports, forms and professional correspondence; preparation and management of electronic spreadsheets and database records; assists with budget management, management of the GSP schedule of appointments, and coordination of meetings with multiple parties. The Coordinator will also help in the planning and execution of the large events hosted by the GSP.DUTIES and RESPONSIBILITIESThis position provides accurate and helpful information, services and programmatic support to the department, faculty, students, staff, external funding partners and public in a professional and friendly manner.Grant and Award Compliance Management•Independently manage records, activities and reports of ongoing grants•Attend grant training and development workshops•Develop and provide training as needed to other campus coordinators on commonly used grant-related forms and processes•Collaborate with Financial Services Grants Manager to assist faculty and staff in grant budget management•Maintain Institutional Review Board (IRB) and Institutional Biosafety Committee (IBC) records•Work with faculty and staff providing direct assistance with hiring grant personnel, financial management and records, reporting, and other duties as neededGrant Proposal Development•Manage the grant application process both internal and external•Assist in data collection related to grant proposals•Assist in grant writing and developing boilerplate materials for campus proposals•Provide a high level of customer service to all faculty/staff and students during any or all phases of proposal preparation and submission to funders.•Ensure proper university signatures are obtained for timely submission of all grant dates, times, and methodsGrants and Sponsored Programs Office Management•Monitor and update the GSP website•Maintain the GSP’s office calendar, coordinate and schedule meetings, reserve room locations and make travel arrangements.•Responsible for monitoring and ordering supplies and equipment for GSP•Create, process and record travel documents; travel authorizations and expense vouchers•Create appropriate paperwork for expense reimbursements, vendor payments, budget adjustments, budget expenditure corrections and hospitality forms in a timely manner•Reconcile and manage GSP fiscal year budget. Follow-up and take appropriate action on discrepancies and corrections as required•Recode purchase card charges and submit appropriate paperwork to Business Services•Plan, organize and execute GSP events and trainingsQUALITIESThe Successful Candidate Will Demonstrate:•Professional attitude•Patience and thoroughness•Critical thinking and decision making•Skill in organizing and prioritizing functions based on day-to-day demands including the ability to multi-task while providing excellent customer service•Exceptional data entry, time management, multi-tasking and prioritization skills•Proven ability to establish and maintain positive working relationships with supervisors, coworkers, and customers•Works under general supervision, however, is expected to determine own work methods, set routine procedures and effectively prioritize to achieve deadlines.•Ability to work with confidential information and maintain confidentiality•Willingness to learn other duties and be cross-trained•Ability and willingness to refer to instructional manuals, webinars as well as on-line help systems•Working knowledge of Microsoft office suitePHYSICAL DEMANDS•Sitting•Working in front of computer most of day (hearing, seeing, reading, analyzing)•Typing•Notetaking•Multitasking•Verbal and written communicationEducation Required:•Associate degree or minimum 3 years related work experienceExperience Required:•Experience working with a high level of detail•Knowledge of office management and a working knowledge of record keeping practices•Proven ability to establish effective working relationships with employees, other agencies, and the general public•Experience in prioritizing workload in order to meet deadlines with many interruptions•Working knowledge of Microsoft Office suite and Adobe•Basic math skills•Proven experience working with confidential information•High level of professionalismEducation Preferred:•Bachelor’s degreeExperience Preferred:•Knowledge of federal and non-federal (state) regulations and policies regarding grants and contracts•Experience in developing and/or providing training•Advanced skills in Microsoft suite, including Excel, and Adobe•Experience working in a Higher Education settingMontana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.Montana State University Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, [email protected] Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htmTO APPLY: https://employment.msubillings.edu/postings/6890