Program Coordinator

　　Apply now (https://secure.dc4.pageuppeople.com/apply/793/gateway/default.aspx?c=apply&lJobID=501370&lJobSourceTypeID=796&sLanguage=en-us) Work type: Permanent Part Time

　　Location: Bellingham, WA

　　Categories: Academic Affairs

　　Position TitleProgram Coordinator

　　About the University

　　Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2022 U.S. News & World Report rankings.

　　Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.

　　About the DepartmentThe Salish Sea Institute supportsWestern's mission (https://president.wwu.edu/mission-strategic-plan) , which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

　　Established in 2017, the Salish Sea Institute works on and off campus to promote teaching about the Salish Sea and shares science and management solutions to restore the health of the Salish Sea.

　　About the Position

　　The Program Coordinator manages the day-to-day administrative operations of the institute, in compliance with university systems and policies, and is a primary contact for affiliated staff, students, and faculty from across the university. The work of this position also interfaces with members of the Institute's advisory board and members of the public. The position is 12-month, 0.50 FTE and reports to the Director of the Salish Sea Institute. The position is located on campus with the flexibility to work remotely, contingent upon departmental needs and university policy.

　　Typical duties include:

　　Completing and tracking forms for personnel, curriculum and catalog updates, travel, contracts, requests for services, budget reporting.

　　Maintaining public-facing communications for the Institute, including managing & updating websites, and serving as primary point of contact for university and public inquiries.

　　Planning logistical details for Institute events including Advisory Board meetings, workshops and webinars.

　　Overseeing details such as parking reservations, meal planning, attendee correspondence and meeting room reservations.

　　Reconciling and tracking purchases and expenses using Banner, Millennium Fast Finance, and Excel.

　　Initiating and approving department Journal Vouchers.

　　Managing department travel information in Concur system.

　　Tracking payments and budgets for affiliated faculty and fellows.

　　Required Qualifications

　　High school graduation or equivalent

　　Two years of program administration experience

　　Experience managing websites and creating newsletters

　　Demonstrated commitment to accessibility, equity, diversity, and inclusion

　　Preferred Qualifications

　　Experience working in higher education administration and/or programming

　　Experience with relevant financial and administrative systems, including Banner, Millennium Fast Finance, SAP Concur, or equivalent systems

　　Experience with external communication tools (e.g. Constant Contact, MailChimp) including social media platforms

　　Knowledge of the Salish Sea ecosystem, management structure and history

　　Experience improving accessibility of communication and outreach tools

　　Conditions of EmploymentAll employees must comply with our Immunization policies, includingProof of Rubeola Measles Immunity (https://policy.wwu.edu/POL-U1300.01-Requiring-Proof-Of-Rubeola-Measles-Immunity) within 60-days of hire. Please reach out [email protected] you need information regarding medical or religious exemption and applicable accommodations.

　　Salary

　　This position is for 50% appointment. Salary is $1,845 - $2,469/month at 50% appointment depending on qualifications and experience.

　　Benefits InformationBenefits Overview for Classified Positions (https://hr.wwu.edu/files/2022-01/Benefits%20-%20Classified%20Staff%20%281%29.pdf)

　　Bargaining UnitThis position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.

　　Application Instructions

　　Application materials should include a cover letter and address your experience related to the position responsibilities and the required and preferred qualifications.

　　Closing Date NotesApplication review begins January 30, 2024; position is open until filled.

　　Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation (https://policy.wwu.edu/POL-U1600.02-Ensuring-Equal-Opportunity-and-Prohibiting-Discrimination-and-Retaliation) . Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); [email protected]

　　WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services (https://wp.wwu.edu/hr/2015/09/02/i-need-a-workplace-accommodation/) , 360.650.3303 or 711 (Washington Relay).

　　Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services [email protected]. The report can be found at:Annual Security and Fire Safety Report (https://vpess.wwu.edu/files/docs/ASRCleryreport.pdf) .

　　All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes asexual misconduct background check (https://hr.wwu.edu/sexual-misconduct-background-checks) .

　　Job no: 501370

　　Advertised: Jan 16 2024 09:00 Pacific Standard Time

　　Applications close: