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　　University of Miami School of Law

　　Job Description

　　Program Coordinator

　　Transactional Skills Program

　　The Program Coordinator performs a variety of research, planning, and administrative functions to support and facilitate the growth of the Transactional Skills program. The Program Coordinator coordinates day-to-day operations of the program. Moreover, the incumbent assists with the development, organization, production, and evaluation of the program to achieve its mission, goals, and objectives. An employee in this position demonstrates familiarity with University policies and procedures and ensures program compliance. The Program Coordinator may work remotely 2-3 days per week taking business needs into account.

　　CORE JOB FUNCTIONS

　　Works closely with the Director of the Transactional Skills Program, the Senior Practitioner in Residence, full-time faculty, adjuncts, staff, and students to continuously evaluate the learning experience and improve the quality and value of the program. Registers students for courses using University procedures and systems, if needed. Develops strategic partnerships with external entities and organizations. Creates monthly budget reports to ensure operations are within plan. Assists with database maintenance and enrollment management. Ensures administrative processes and associated forms for instructor services are completed in a timely manner. Responds to various instructor requests and telephone, email, and internet submissions for all programs. Plans and participates in meetings for the department. Adheres to University and unit-level policies and procedures and safeguards University assets. Supports department and/or department leadership with daily clerical tasks. Serves as the liaison between the department and other Units. Prepares materials related to marketing, student recruiting, fundraising, data reporting and other functions needed to support the work of the department. Makes travel arrangements and reservations for department leadership and staff, and coordinates reimbursements as needed.

　　Department Specific Functions

　　Supports the Director and Senior Practitioner in Residence with daily administrative tasks related to coordination of Transactional Skills Program, which includes 15-18 adjuncts and approximately 150-200 students a semester (fewer during summer semester). The Director of the Transactional Skills Program is also the Faculty Coordinator of the Business Compliance & Sustainability Concentration.

　　Benchmarks relevant law school, CLE, and executive education programs and assists in the development of programming for the Transactional Skills Program.

　　Assists in the development of law student competitions.

　　Assists in development of social media campaign to publicize the program’s faculty and students.

　　Acts as liaison between UM and other universities, programs, and bar associations.

　　Under minimal supervision, manages attorney(s) and faculty calendar; makes complex scheduling and travel arrangements involving multiple parties, including but not limited to meetings and conferences.

　　Prepares financial forms (purchase orders, check requisitions) and handles Workday process for payments and reimbursements.

　　Requests and purchases office/clerical supplies as needed.

　　Composes and edits internal correspondence and documents or selects standardized formats, designs presentations and may create drafts of department publications such as flyers, PowerPoint presentations, website text; provides routine and general clerical support which may include reports, and statistics;

　　Make photocopies of correspondence, documents, and other printed matter; mail, fax, or arrange for delivery of legal correspondence to stakeholders.

　　Serves as a primary information resource regarding department and University policies, procedures, and operational functions.

　　Answers telephones, take messages, answers routine questions, and transfer calls to appropriate individuals.

　　Greets visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.

　　Handles other special projects such as student awards and CLE Programs.

　　Helps with posting assignments and running webinars and other online events.

　　Conducts basic legal and corporate research and assists in preparation of materials for external and internal presentations by the Director of the Transactional Skills Program.

　　Provides administrative support to the Director of the Transactional Skills Program, who also teaches courses outside of the Transactional Skills Program.

　　Prepares weekly reports and conducts analysis on student comprehension (individual and as a class for all Transactional Skills sections) based on student performance on weekly assignments through software Feedback Fruits to provide real time data to adjunct professors and Director.

　　Assists in development of specialized externship program for Transactional Skills Program students and coordinates with the Career Development Office and Externship Program.

　　Works with the Director of the Transactional Skills Program on marketing, fundraising, data compilation, and other projects related to the law school’s Transactional Skills curriculum. In this role, the Program Coordinator independently manages projects and coordinates with the department’s internal team as well as with external Departments.

　　Other duties as assigned.

　　This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

　　Education/Experience: High School or equivalent and minimum 1-3 years of relevant work experience. Some college preferred.

　　Knowledge, Skills and Attitudes:

　　General knowledge of office procedures and operations

　　Ability to work in flexible, fast-paced environment under deadlines

　　Ability to accurately prepare and maintain records, files, reports, and correspondence

　　Ability to communicate effectively in both oral and written form

　　Ability to maintain effective interpersonal relationships with internal and external stakeholders

　　Ability to process and handle confidential information with discretion

　　Skill in completing assignments accurately and with meticulous attention to detail

　　Proficiency in computer software (i.e. Microsoft Office, Google Docs, Folders, Sheets, and Forms) and ability to learn new software needed to perform job functions (e.g., Feedback Fruits, Blackboard, Microsoft Teams, Google Meets)

　　Ability to draft a variety of materials (e.g. summaries of department work, text for websites, flyers)

　　Ability to function independently and work with a large team to complete certain projects (e.g., recruitment, completion of department newsletter etc.)

　　The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

　　Job Status:

　　Full time

　　Employee Type:

　　Staff

　　Pay Grade:

　　c103

　　The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

　　The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

　　The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

　　Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

　　The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

　　Transforming lives

　　With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

　　The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.