Job postings

　　Program Assistant / Educational Program Coordinator I

　　Back to search results Apply now Job no: 927812

　　Work type: Support Staff

　　Pay Grade:11

　　Major Administrative Unit / College:International Studies And Programs

　　Department:International Studies And Programs Dean 10054474

　　Sub Area:AP- Professionals

　　Salary:Salary Commensurate with Experience

　　Location: East Lansing

　　Categories: Administrative/Business/Professional, PR/Media/Graphics/Comm/Fund Raising, Administrative Professionals- AP, Full Time (90-100%), Union, Remote-Friendly

　　Working/Functional Title

　　Program Assistant

　　Position Summary

　　The Alliance for African Partnership (AAP) is seeking an organized, experienced, and results-oriented professional to join its East Lansing-based team. The ideal candidate understands and appreciates working in Africa and supports the implementation of several international higher education partnerships and professional exchanges. In this role, the candidate will provide program and logistical support to the AAP in the design, planning, and implementation of the office’s professional exchange programs, resource mobilization, special events and monitoring and evaluation initiatives. As such, the candidate will work directly with early career researchers in a variety of disciplines, research managers and faculty visitors across Africa and young African leaders in education, civic engagement, agribusiness, and entrepreneurship. In addition, the candidate will work with a team to support sustainable resourcing of the AAP. Finally, the candidate will collect data for monitoring and evalution of the AAP strategic plan, and disseminate information about AAP’s work by supporting the team’s communication efforts and the editorial team ofPerspectives, AAP’s occasional paper series. The successful candidate will have a passion for working at the nexus of higher education and international capacity strengthening. AAP is currently operating on a hybrid schedule with staff typically working three days in-person and two days remote. The typical work schedule is Monday through Friday 8:00am through 5:00pm with occasional evening and weekend work needed as program events require.

　　About the Alliance for African Partnership (AAP)

　　AAP is a consortium of ten leading African universities, a regional think tank network and Michigan State University (MSU). It was established by MSU in May 2016 to address today’s global challenges in a way that is sustainable, effective, and equitable. Our vision is to transform lives through co-created, research-driven initiatives that address shared challenges, and the mission is to initiate and support innovative, sustainable and equitable partnerships among African institutions, MSU and other collaborators.

　　Duties

　　Program Support

　　Provide program support to the professional exchanges coordinated by AAP

　　Collaborate with the program manager to plan the program of activities for the exchange visitors including arrange meetings with faculty at MSU as well as field visits in Michigan during their visitBooking transportation and lodging for visitors

　　Organize and be the point person scheduling community and other social events for professional exchange visitors to AAP

　　Coordinate the AAP Resource Mobilization Team (RMT)

　　Manage the calendar of meetings and other activities of the RMT, and collaborate with the RMT leads to plan the meeting agenda and, contact team members to present on specific agenda itemsTake minutes, write reports and develop concept notes for specific RMT activities

　　Conduct relevant research on donors and draft letters and other supporting documents for communication with them

　　Support the AAP Monitoring, Evaluation and Learning team to produce reports for ISP, consortium members and other relevant stakeholders

　　Contribute to data collection and entry from AAP-funded projects into smartsheet and other online tools, and support report developmentContribute to generation of graphs and other information for specific reports to ISP, AAP consortium, including specific report on AAP research and outreach activities contribution to the Sustainable Development Goals (SDG)

　　Events Support

　　Support implementation of AAP events / meetings on MSU campus and in Africa in coordination with the AAP Office Assistant in East Lansing and the Administrative Assistant in the Africa office

　　Arrange planning meetings for the team including booking and setting up rooms for the eventsPlacing catering orders and reconciling payments made from company cards

　　Liaise with staff from other departments on campus and outside of MSU

　　Communications Support

　　Support thePerspectivesoccasional paper series editorial team with the call for papers and online processes at the MSU Press

　　Share the call for papers and all updates on the AAP website and social mediaCommunicate with guest editors, reviewers and MSU Press team during the online review process

　　Plan and disseminate information about the virtual launch of new Perspective volumes

　　Serve as a team member for AAP communications by supporting social media, AAP Bridge, and special projects

　　Collaborate with the AAP Communications Coordinator and the Communications Intern on the Comms meeting agenda and plan for disseminating AAP information on social media, through constant contact etcCoordinate the information and special projects related to researchers collaboration on the AAP Bridge and other AAP online tools

　　Unit Specific Education/Experience/Skills

　　Knowledge normally acquired by completing a four-year college degree program in Social Science, Education, Business, Communications or any other relevant field

　　Six months to one year of previous work experience with program support; experience in Microsoft Office Suite including Word, Excel, Outlook, PowerPoint as well as Zoom, Teams, Smartsheet, Qualtrics, Constant Contact, and other virtual software environments

　　Strong writing and proof-reading skills

　　Strong verbal and non-verbal communication skills and the ability to interact effectively with diverse audiences, particularly internationally

　　Desired Qualifications

　　At least one year previous work experience with programming in East, West and/or Southern Africa

　　Strong ability to organize, prioritize, and work independently, and collaboratively as a member of a team with offices and partners at MSU and in Africa, take initiative, be flexible, learn quickly, work effectively, and complete assigned tasks

　　Timeliness, dependability, attention to detail, ability to make effective decisions, ability to respond effectively to changes in priorities on projects and activities

　　Demonstrated ability to multi-task and maintain specific deadlines in a fast-paced and dynamic environment

　　Demonstrated experience with virtual environments, administrative and logistical support

　　Experience communicating and working directly with people from a diverse racial, ethnic, socioeconomic, and gender backgrounds

　　Possession of a valid driver’s license

　　Equal Employment Opportunity Statement

　　All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

　　Required Application Materials

　　Resume and cover letter

　　Work Hours

　　STANDARD 8-5

　　Website

　　HTTPS://AAP.ISP.MSU.EDU/

　　Remote Work Statement

　　MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

　　Bidding eligibility ends January 30, 2024 at 11:55 P.M.

　　Advertised: Jan 24, 2024 Eastern Standard Time