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Program Assistant

Program Assistant-March 2024

Newark

Mar 17, 2026

About Program Assistant

　　Position Details

　　Position Information

Recruitment/Posting Title	Program Assistant
Job Category	Staff & Executive - Administrative & Support - General
Department	SN-Entry-Baccalaureate Nursing Pr.
Overview	The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state's preeminent, comprehensive public institution of higher education.Innovative academic offerings include bachelor's, master's, post-master's, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow.New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey has an opening a Program Administrator in the Center for Education Research and Innovation (CERI) within the School of Nursing located in Newark, NJ. The Program Assistant will provide administrative and program support for the Assistant Dean and Director of the Center for Education Research and Innovation (CERI), the Center for Clinical Learning (CCL), and the Center for Professional Development (CPD). The Program Assistant is responsible for departmental operational functions, prioritization of essential duties and responsibilities, and providing resolutions where applicable. Under direction, is responsible for coordinating the administrative, fiscal, contractual, and regulatory activities.Among the duties for this position are: Coordinate aspects of the programs, activities, and functions, including but not limited to: Manage contracts, correspondence, emails, and telephone communications. Maintain records and databases. Prepare program agendas, materials, evaluations, and certificates. Assist in data collection and management related to reports, surveys, and forms. Develop content and coordinates materials for programs and activities, including but not limited to: slide presentations, brochures, flyers, catalogs, and social media. Maintain financial records and databases, monitors revenue and expenditures, and facilitates all financial contracts, forms and transactions through each approval phase to completion. Process payments and purchase orders. Research purchase information and submits requisitions. Ensure compliance with University, government, regulatory, and/or funding agency policies, procedures, and documents. Oversee the departmental calendars, including but not limited to: scheduling facilities, meetings, programs, and events. Develop timelines to monitor workflow, maintains accurate records of follow-up procedures, and tracks activities for all ongoing administrative functions.
Position Status	Full Time
Hours Per Week	37.50
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	21S
Position Salary
Annual Minimum Salary	57111.000
Annual Mid Range Salary	68274.000
Annual Maximum Salary	80870.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

　　Qualifications

Minimum Education and Experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Bachelor's degree Working knowledge of Microsoft Office Suite, including database skills, common email programs, and web browsers Careful attention to detail and strong organizational skills are essential. Excellent oral/written communication and interpersonal skills as well as the ability to work in a fast-paced team environment. Equivalent experience, education and/or training may be substituted for the education requirements. Requires some flexibility regarding campus and site locations as well as scheduled hours.
Preferred Qualifications	Two (2) years administrative assistant, program planning, program support, and/or related experience strongly preferred. Master's degree Qualtrics, Survey Monkey, and/or related experience a plus
Equipment Utilized
Physical Demands and Work Environment	Must be able to sit or stand for extended periods of time, and carry materials or roll equipment weighing up to 35 pounds. Requires some flexibility regarding campus and site locations as well as scheduled hours within a 37.5 hour work week.
Special Conditions

　　Posting Details

Posting Number	24ST0019
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details	Located in Newark, NJ

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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