Procurement Analyst 1-2

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Procurement Analyst 1-2

Salary

$2,784.00 - $5,460.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

199361

Department

SE LA Flood Protection Auth-East

Opening Date

08/28/2024

Closing Date

9/13/2024 11:59 PM Central

Description

Benefits

Questions

Supplemental Information

About this position

The Procurement Analyst performs advance procurement duties for the Finance Department of the Southeast Louisiana Flood Protection Authority - East (SLFPA-E).

The SLFPA-E has a combined budget of $55 million and encompasses a number of funds expenditure types and income sources. Properties and facilities include 192 miles of floodwall, 252 floodgates, 3 pumping stations, and 8 marine navigational complex gates. The accounting system tracks expenditures across 8 dimensions including Fund, Department, Function, Activity, Grant, Project, Location, and Equipment type. This cost accounting system adds orders of magnitude of sophistication and maintenance requirements. In addition, the SLFPA-E is made up for 4 different agencies (Orleans Levee District, East Jefferson Levee District, Lake Borgne Basin Levee District, and the Southeast LA Flood Protection Authority-East) and contains a complex system of intercompany billing and cost allocations across each of the agencies.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training.

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

Acting Decisively:The ability to make decisions quickly and effectively.

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

NOTE REGARDING THE ADVERTISED PAY:

This position participates in a Career Progression Group (CPG) and may be filled as a Procurement Analyst 1-2. The qualifications of the candidate selected will determine the level at which the vacancy is filled. This position provides the opportunity to advance within this job series.

The actual starting salary depends on the education and experience of the selected applicant.

Please click on the below links to learn more about each job level:

Procurement Analyst 1 (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=174120)

Procurement Analyst 2

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

Shannon West

504-286-3132

[email protected]

Minimum Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree.

SUBSTITUTIONS:

Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

NOTE:

Any college hours or degree must be from an accredited college or university.

Job Concepts

FUNCTION OF WORK:

To procure goods and/or services that are outside of the scope of the Office of State Procurement.

LEVEL OF WORK:

Entry.

SUPERVISION RECEIVED:

Direct from a Procurement Supervisor or Procurement Manager. Other reporting relationships may be approved by State Civil Service.

SUPERVISION EXERCISED:

None.

LOCATION OF WORK:

May be used by all state agencies with procurement functions that are outside of the scope of the Office of State Procurement.

JOB DISTINCTIONS:

Differs from Procurement Analyst 2 by the absence of experienced-level professional procurement duties.

Examples of Work

40% Procurement

• Procures materials, supplies and equipment via requisition and purchase order generation via Pronto, consolidating like items where possible to promote maximum economic benefit for the agency through centralized procurement to ensure compliance with state and agency guidelines as budgetary limitations

• Processes requisitions received for standard materials, equipment, and services as well as highly technical or specialized materials, equipment or services that require research and specification development

• Ensures purchase and receipt of needed items while acquiring competitive pricing for desired quality via phone, email or public advertisement then award to the most responsive and responsible bidder

• Generates and processes requisitions for the replenishment of inventory items for the agency to maintain proper levels of general operating materials and supplies

• Performs job duties of Procurement Supervisor in his/her absence

• Establishes bid listings by item and or service classification to ensure competition through proper vendor selection

• Procures emergency materials, supplies, equipment, food, and any services needed during hurricane, high water, or for emergency repairs to facilities, flood structures or pumping stations

30% Vendor Relations

• Communicates with vendor representatives to obtain product information needed to determine specifications for standard and technical parts, supplies and equipment purchases

• Participates in demonstrations of vendor products, handle product complaints or discrepancies with invoicing and/or deliveries

• Corresponds with vendors via phone, e-mail, or meeting to determine product information, price, and availability

• Coordinates with Accounts Payable exchanges, returns, or cancellations of items which affects purchase orders and/or invoices due to price differences or discrepancies

• Coordinates with budget analysts applicable coding corrections on purchase orders to assure charges are applied to the proper account

• Arranges for the service and repair of equipment used at the agency while assuring proper vendor compliance with insurance (CO’s)

• Assists agency personnel in resolving issues with problems associated with items and or services procured

• Advises agency personnel and vendors of current procurement laws, policies and procedures that need to be followed

30% Inventory, Product Evaluation Storeroom Maintenance

• Meets with Procurement staff to audit inventory items and determine proper min/max levels • Reviews and analyzes manufacturer's specifications for determining accuracy of inventory items needed or the need for change of such items if necessary, and if so, make the change in the database

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

New Year's Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veteran's Day,

Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

01

Do you have any experience working in the LaGov HCM system? If so, please detail your experience. If not, please indicate N/A.

02

AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.

1= I have no experience and/or am uncomfortable adapting to change

2= I have limited experience or require assistance to adapt to change

3= I can adapt to change

4= I can adapt to change and help others improve their ability to adapt to change

03

AC: Explain your rating by providing specific and relevant examples in the box below.

04

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

1= I have no experience and/or am uncomfortable communicating effectively

2= I have limited experience or require assistance to communicate effectively

3= I can communicate effectively

4= I can communicate effectively and help others improve their communication

05

CE: Explain your rating by providing specific and relevant examples in the box below.

06

DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.

1= I have no experience and/or am uncomfortable demonstrating initiative

2= I have limited experience or require assistance to demonstrate initiative

3= I can demonstrate initiative

4= I can and help others improve their ability to demonstrate initiative

07

DIn: Explain your rating by providing specific and relevant examples in the box below.

08

MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

1= I have no experience and/or am uncomfortable making accurate judgments

2= I have limited experience or require assistance to make accurate judgments

3= I can make accurate judgments

4= I can make accurate judgments and help others improve their ability to make accurate judgments

09

MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.

1= I have no experience and/or am uncomfortable managing time.

2= I have limited experience or require assistance to manage time

3= I can manage time

4= I can manage time and help others improve their ability to manage time

10

MT: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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