Description We are inviting applications for a Payroll Specialist / Analyst position based in Napa, California. The role primarily involves processing payroll, ensuring compliance with regulations, and reconciling payroll related accounts within a large organization encompassing multiple entities. This role is highly focused on payroll and accounting integration, and does not include HR functions.

Responsibilities:

• Accurately process payroll for multiple entities using different systems such as Paycom and QuickBooks.

• Ensure timely processing of all forms of compensation including wages, salaries, commissions, bonuses, etc.

• Reconcile various payroll-related accounts like 401(k) contributions, garnishments, employee loans, and bonuses.

• Prepare and distribute packages for check distribution on a weekly basis.

• Process manual and off-cycle checks as required.

• Assist with payroll adjustments, payoffs, and related calculations.

• Send weekly timecards to supervisors for verification and ensure all time is entered accurately and on time.

• Identify and resolve time discrepancies by communicating with supervisors and employees.

• Prepare detailed payroll and accounting reports, including billing reports, payroll summaries, and liability schedules.

• Ensure all payroll liabilities, including federal and state taxes, are reconciled, processed, and paid on time.

• Assist with payroll related billing and reporting, ensuring accuracy and completeness.

• Prepare and submit required state and federal reports, including DE34 filings.

• Maintain compliance with all applicable laws, regulations, and internal policies.

• Ensure confidentiality and ethical handling of payroll data.

• Work with the accounting team to reconcile payroll entries and adjustments in the general ledger.

• Provide support for audits and payroll related inquiries. Requirements • Minimum of 2 years experience in a Payroll Specialist/Analyst role

• Proficiency in ADP Workforce Now

• Familiarity with 401k - RRSP Administration

• Strong knowledge of general accounting functions

• Experience in auditing processes and procedures

• Understanding of benefit functions and their administration

• Ability to use Paycom software efficiently

• Proficient in QuickBooks and QuickBooks Pro

• Experience in account reconciliation

• Advanced skills in Microsoft Excel

• Fluency in Spanish language is a plus

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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