Under limited supervision, the Payroll Administrator partners with Payroll team members to ensure accurate processing of bi-weekly and monthly multi-state, multi-FEIN payrolls. Additionally prepares, documents, and maintains payroll, garnishments, and tax reports. Continually researches and stays up to date with state laws and organizational policies to ensure accuracy. We are seeking a highly skilled and detail-oriented Payroll Administrator with multi-state/locality payroll experience to join our team. The ideal candidate will have a thorough understanding of high-volume payroll processes, tax regulation and compliance requirements across various states. This is a hybrid Monday thru Friday working, 9:00-5:30 PM ESSENTIAL DUTIES AND RESPONSIBILITIES: (35%) Payroll Auditing and Reporting Audits bi-weekly multi-state payroll including time and attendance data to ensure completeness and accuracy Proactively researches errors and develops procedures to prevent reoccurrence Prepares and distributes various payroll reports for auditing and internal management Researches and validates team member state and local tax setup Reviews address changes for possible changes to state and local taxes Assists with multi-state tax administration, tax reporting projects, tax auditing and reconciliation procedures Assists with garnishment administration, garnishment auditing and reconciliation procedures (25%) Payroll Processing Assists with processing of bi-weekly and monthly multi-state payroll using ADP Workforce Now Assists with processing of timecard data using ADP Time & Attendance Processes more complex payroll entries and corrections Processes garnishments, child support, and tax levies Processes bonus, commission, and out-of-pocket files (20%) HR Department Support Acts as informal mentor and coach to other members of the HR team Functions as back-up for Payroll Manager in their absence Completes new payroll/time system setup, changes and enhancements Using the HRIS system and other information resources, generates a variety of department reports to compile related statistics and to provide useful information to the organization Serves as subject matter expert for the team and other departments Assists in the training and onboarding of new team members, as well as provides refresher and new training for existing team members, as applicable Works with Payroll Manager to improve accuracy of payroll, department efficiencies, and the team member experience Assists with special projects, as assigned Participates in developing department goals, objectives, and systems. Recommends new approaches, policies, and procedures to effect continual improvements in the efficiency of the HR department and performed services Ensures policies, procedures and reporting are compliant with legal requirements and government reporting regulations Keeps abreast of current payroll trends and developments by establishing professional affiliations and participating in professional activities to include seminars, conferences, and reading appropriate newsletters (20%) Market Payroll Support Responds to more complex team member and manager inquiries Assists team members and managers with more complex system questions and issues Performs other duties as assigned COMPETENCIES (KNOWLEDGE, SKILLS AND ABILITIES) REQUIRED: Knowledge of state and federal laws related to payroll and payroll taxes Knowledge of and adherence to company policies and protocols Knowledge of and adherence to HIPAA and safety guidelines Skill in organizing and prioritizing work and following assignments through to completion Skill in written and verbal communication Ability to provide open, honest feedback to improve decision making Ability to train and coach team members Ability to take initiative to improve processes Ability to handle highly confidential information Ability to perform mathematical calculations Ability to work independently and in a team environment Ability to work in a fast-paced environment and meet established deadlines Ability to be flexible in schedule and adaptable to constant change Ability to effectively handle details with accuracy Ability to maintain regular attendance and on-time arrival to work as scheduled Ability to deliver high quality customer service to internal and external customers by communicating with integrity and compassion Ability to resolve service recovery issues and understand when to escalate to the next level Ability to convey complex subject matter clearly and engagingly Ability to remain calm in difficult situations Ability to effectively use strong analytical and problem-solving skills Required: Associate degree 5+ years Payroll experience; including multi-state payroll and tax administration with demonstrated ability to serve as a resource to others and identify and implement process improvement opportunities 5+ years' experience with Payroll/HRIS systems Microsoft Office Suite experience with advanced skill in Excel, including the ability to download, modify and upload spreadsheets and databases FPC/CPP or related professional certification Preferred: Bachelor's degree Experience working with ADP WFN Experience working with multi-state payroll and tax WORKING CONDITIONS: Requires the use of office equipment, such as computers, fax machines, telephones, and copiers Requires telephone and computer related activities for extended periods of time Requires the ability to see, hear, speak, write and type Rayus is an equal opportunity employer; applicants are considered without discrimination with regard to race, color, religion, sex, national origin, age, disability, veteran status or other statuses protected by state, local or other applicable laws. This policy extends to all aspects of employment, including recruitment and hiring. Rayus and its associates have an employment relationship, which is known as employment-at-will. This means that either Rayus or an associate has the right to terminate the employment relationship at any time, for any reason with or without cause or prior notice.