OPS ADMINSTRATIVE ASSISTANT II - 40099674 1

　　Date: Jan 19, 2024

　　Location:

　　TALLAHASSEE, FL, US, 32399

　　The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

　　Requisition No: 821086

　　Agency: Commerce

　　Working Title: OPS ADMINSTRATIVE ASSISTANT II - 40099674 1

　　Pay Plan: Temp

　　Position Number: 40099674

　　Salary: $25.00 to $30.00 per hour

　　Posting Closing Date: 02/09/2024

　　Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

　　Our Organization and Mission:

　　FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

　　FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

　　Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

　　The Work You Will Do:

　　The OPS Administrative Assistant II serves as direct support to the Community Program Manager (Director of Broadband), and the Senior Management Analyst Supervisor, and the Senior Management Analyst II positions within the Office of Broadband, Division of Community Development. This position also provides for administrative support for Office of Broadband staff members relative to office administration, appointment scheduling, correspondence preparation, and special assignments and projects.

　　The Difference You Will Make:

　　The Office of Broadband is a growing office within FloridaCommerce. The Office of Broadband works with local and state government agencies, community organizations and private businesses to increase the availablilty and effectiveness of broadband internet throughout the state, specifically in small and rural communities. FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing are a must.

　　How You Will Grow:

　　FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

　　Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.

　　Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.

　　Provides information clearly, accurately, and succinctly; and exhibits good listening skills.

　　Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.

　　Uses knowledge acquired through education, training, or experience to complete tasks.

　　These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

　　Where You Will Work:

　　Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. T allahassee is a mid- sized city in the heart of Florida’s Big Bend. FloridaCommerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you a unique experience, professional growth, entertainment, and culture. Tallahassee is:

　　Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources ( https://talgov.com/ )

　　Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).

　　Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

　　Within a state having no state income tax for residents of Florida

　　WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

　　State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)

　　Career Growth

　　Ongoing comprehensive training provided

　　Highly skilled, professional environment

　　For a more complete list of benefits, visit www.mybenefits.myflorida.com .

　　We care about the success of our employees.

　　We are always improving our technology, our tools, our customer’s experiences, and ourselves.

　　A rewarding experience for reliable, compassionate, and professional employees.

　　Pay: $25.00 to $30.00 per hour

　　Your Specific Responsibilities:

　　Assigns other correspondence which requires as in-depth review, analysis, and technical knowledge to appropriate staff for response. Maintains files and records of correspondence, documents, reports, and other

　　matters for the Bureau.

　　Independently completes special assignments, research, and reports as requested by the supervisor or other professional staff. Coordinates special projects or activities for the supervisor.

　　Completes travel requisitions, travel reimbursements and approvals for travel Purchasing Card payments for all Section members.

　　Completes purchasing actions for office supplies using the My Florida Marketplace system.

　　Responds and completes requests for Public Records.

　　Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

　　Maintains staff monitoring schedule; tracks and updates monitoring records.

　　Responsible for completing and coordinating all personnel actions involving Office staff. Maintains Community Program Manager and the Senior Management Analyst Supervisor’s daily appointment calendars to ensure that all appointments and meetings are on schedule.

　　Sets up meetings as requested, identifies potential participants as appropriate and/or ensures that appropriate staff/personnel attend.

　　Assists with the preparation of a variety of routine correspondence, investigates subject matter and responds to individuals requesting information about programs operating in the Bureau.

　　Supports records management, including maintenance of all filing systems and the archiving of files for programs operated within Bureau.

　　Assists staff with notices to be published in the Florida Administrative Register and with other on-line submissions.

　　Performs other related duties as assigned by the supervisor. Independently completes special assignments, research, and reports as requested.

　　Required Knowledge, Skills, and Abilities:

　　Working Knowledge of State purchasing procedures, including use of purchasing cards.

　　Skill in both written and verbal communication.

　　Ability to assign, prepare, track, review and proofread correspondence assignments.

　　Strong organization skills.

　　Skill in use of spreadsheet and word processing software, developing tracking documents and creating reports.

　　Ability to coordinate and manage activities with other staff.

　　Ability to demonstrate adaptability and flexibility.

　　Ability to establish effective working relationships.

　　Ability to conduct research and analysis and prepare summary documents.

　　Ability to work independently and manage multiple tasks.

　　Ability to plan meetings locally and around the state.

　　Ability to travel; and

　　Ability to maintain strong self-discipline.

　　Preferred:

　　Associates degree from an accredited college or university or professional related work experience relevant to this position may substitute on a year for year basis for the college education.

　　At least two years of experience researching federal and state laws, regulations and other governing authorities for a state or federally funded program.

　　At least two years of experience working in a professional capacity.

　　The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

　　Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

　　The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

　　Nearest Major Market:Tallahassee