Overview

　　The Operations Coordinator reports to the Director of Operations and is responsible for planning, directing, managing, coordinating, and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement and disposal of fleet vehicles. This includes General Operations department tasks as assigned.

　　Rising Ground

　　Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity, and each year, Rising Ground is a positive force in the lives of more than 25,000 individuals. We do this through 50 programs in 70 locations throughout New York City and Westchester. Our strong belief and commitment to diversity shows not just through our work with supported persons but is integral to the building of a strong staff that reflects the communities we serve. Rising Ground is headquartered in downtown Brooklyn.

　　Benefits

　　At Rising Ground, we encourage everyone to live a healthier life. When you enroll in health care benefits — medical, dental, and vision care, you and your family can take advantage of each plan’s preventive services, which will help everyone to stay well. Another way to remain healthy is to eat right and keep active. Ultimately, we all benefit when we make the right choices, whether through diet and exercise or health care services. You can also take advantage of other important benefits, including life and accident, disability benefits, the retirement savings plan, and the employee assistance program.

　　Responsibilities

　　Essential Duties and Responsibilities:

　　Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　Manage project to select a vehicle fleet management system

　　Maintain all aspects of vehicle fleet consisting of approximately 120 vehicles based at our various program sites

　　Maintain updated vehicle list and coordinate routinely with accounting

　　Oversight of online lease dashboard

　　Process lease renewals prior to the current lease expiration

　　Ensure timely processing of insurance renewals, registrations etc., maintain the document files and confirm copies are placed in each respective vehicle

　　Work with the programs to ensure routine maintenance is completed on all vehicles

　　Ensure the vehicles are equipped with operable GPS and safety etc. systems

　　Manage annual on-street parking & handicap permit process

　　Manage EZ Pass accounts

　　Liaison between organization and insurance co. when there is an accident in agency vehicle. Ensure the appropriate people are informed and involved to completion.

　　F/U to ensure reimbursement of vehicle violations from staff– working in collaboration with Director of administration

　　Coordinate with parking lots to store our vehicles

　　Manage distribution of gas cards for each program

　　Add drivers and distribute pin #

　　Delete as needed

　　Manage Geotab System

　　Geotab – ensuring all programs have operable geo tabs

　　Adding/deleting drivers into the geo tab system

　　Manage payment of property taxes for sites owned by Rising Ground

　　Manage ECB violations including representing the organization in court and processing payments etc.

　　All special projects as assigned by Director of Operations

　　Competencies:

　　To perform the job successfully, an individual should demonstrate the following competencies:

　　Strong organizational skills

　　Strong, advanced written and verbal communication skills

　　Strong computer skills (ie.MS Word, Excel, Outlook) and the ability to learn new programs

　　Strong customer service orientation

　　Strong multi-tasking and time management skills

　　Strong presentation skills and professional acumen

　　Excellent team player with the ability to work independently

　　Problem solving - identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

　　Interpersonal Skills - maintains confidentiality, remains open to the ideas of others and exhibits willingness to try new things.

　　Planning/organizing - prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

　　Quality control - demonstrates accuracy and thoroughness and monitors own work to ensure quality.

　　Adaptability - adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

　　Safety - actively promotes and personally observes safety and security procedures and uses equipment and materials properly.

　　Intermediate computer/technical skills - must be proficient in Microsoft Office Suite, emails, and calendaring

　　Salary: 45,000 per year

　　Qualifications

　　Required Education and Experience

　　High School Diploma or equivalent is required

　　The applicant must have a minimum of 3 years relevant experience

　　Valid NYS Driver’s License

　　General vehicle maintenance experience

　　Must be proficient in Microsoft Office Suite, emails and calendaring

　　Supervisory Responsibility:

　　No supervisory responsibilities

　　Work Environment:

　　While performing the duties of this job, the employee regularly works in an office setting, but can also be required to travel throughout organization sites.

　　Physical Demands:

　　Ability to carry up to 10 or 15 pounds

　　Position Type/Expected Hours of Work:

　　This is a full-time position, 35 hours per week. Monday through Friday, hours 9:00am-5:00pm.

　　Travel:

　　Will be required to travel between Rising Ground sites and offices as necessary

　　Preferred Education and Experience:

　　A bachelor’s degree is preferred

　　Job LocationsUS-NY-Brooklyn

　　Posted Date3 months ago(12/6/2023 5:41 PM)

　　Job ID 2023-2692

　　of Openings 1Category Administrative