Office Assistant

　　School of Nursing

　　Recruitment # 240116-7086CL-001

　　Location New Haven, CT

　　Date Opened 1/19/2024 09:00:00 AM

　　Salary $47,185.00 - $61,908.00/year (Individuals new to state service start at minimum of the pay plan

　　Job Type Open to the Public

　　Close Date 1/31/2024 11:59:00 PM

　　Go Back Apply View Benefits (http://portal.ct.gov/DAS/smART/General-Employee-Benefits)

　　Introduction

　　Southern Connecticut State University (SCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities (https://www.ct.edu/) . We are currently recruiting for one (1) full-time Office Assistant (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=7086CL&LinkSpec=RecruitNum2&R1=&R3=) position located in the School of Nursing.

　　WHAT WE CAN OFFER YOU:

　　Industry leading health benefits (https://portal.ct.gov/DAS/smART/General-Employee-Benefits) , including medical and dental coverage.

　　SERS Tier IV Pension Plan, effective 7/1/17 (https://osc.ct.gov/retirement/) .

　　Paid time off - including 13 paid holidays per calendar year.

　　A health work-life balance (https://www.jobapscloud.com/ct/sup/2023WinterEVP.pdf) to all employees.

　　State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) for more information.

　　The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.

　　POSITION HIGHLIGHTS:

　　Full-time, 40 hours/week

　　Monday through Friday

　　Located in New Haven, CT

　　ABOUT US:

　　As one of the State of Connecticut (http://www.ct.gov/) institutions of higher learning, we are a diverse and student-centered university dedicated to academic excellence, access, and service for the public good. Southern provides a supportive and welcoming environment for all members of its community through a campus wide commitment to social justice.

　　Founded as a teachers college in 1893, Southern has evolved over the past century into a comprehensive public university of more than 10,000 students, offering graduate and undergraduate programs in the liberal arts and professional disciplines. It is one of four universities in the Connecticut State Colleges and Universities System.

　　The University is located in New Haven, a city rich with arts and culture, and less than 90 miles from New York City and 140 miles from Boston.

　　NOTE: Preference may be given to current BOR/CSCU employees and/or current State of CT employees prior to filling the position with an external applicant.

　　Selection Plan

　　For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.

　　To comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. Applicants must meet the minimum qualifications as indicated to apply for this position. NOTE: You will be unable to make revisions once you submit your application for this posting to the JobAps system. Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.

　　At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

　　Interviews will be limited to candidates whose experience most closely meet the preferred requirements of the position. Applicants invited to interview may be required to submit additional documentation, which may include: a resume, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.

　　Should you have questions pertaining to any phase of this recruitment, please contact the hiring agency's human resources office: Tisha Miller, [email protected] .

　　All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to [email protected] .

　　PURPOSE OF JOB CLASS (NATURE OF WORK)

　　In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.

　　EXAMPLES OF DUTIES

　　Performs the full range of general clerical duties as described in the following areas:

　　TYPING:

　　Types a variety of materials in relation to other duties or as assigned;

　　Enters and retrieves data on computers, tablets, and other electronic equipment.

　　FILING:

　　Sets up and maintains office procedures, filing and indexing systems and forms for own use.

　　CORRESPONDENCE:

　　Composes routine correspondence.

　　REPORT WRITING:

　　Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).

　　INTERPERSONAL:

　　Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority;

　　Responds to inquiries from other work units or departments/agencies;

　　Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;

　　May lead lower level employees in carrying out assigned clerical functions.

　　PROCESSING:

　　Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;

　　Processes a variety of documents in determining routine case status;

　　Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;

　　Processes purchase requisitions/purchase orders for subsequent action;

　　Prepares payment lists and billing invoices;

　　Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;

　　Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.;

　　Figures payments, costs, discounts and adjustments using prescribed methods and formulas;

　　Receives monies in various forms such as cash, checks and money orders and prepares for deposit;

　　Maintains inventory and orders supplies;

　　Uses a variety of electronic equipment to perform job functions;

　　Performs related duties as required.

　　KNOWLEDGE, SKILL AND ABILITY

　　Knowledge of office systems and procedures including proper telephone usage and filing;

　　Skills

　　interpersonal skills;

　　oral and written communication skills;

　　performing arithmetical computations;

　　Ability to

　　perform a full range of clerical tasks;

　　operate office equipment which includes computers, tablets, and other electronic equipment;

　　operate office suite software;

　　schedule and prioritize workflow;

　　read and interpret complex instructions.

　　MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

　　Two (2) years of general clerical work experience.

　　MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

　　College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years.

　　PREFERRED QUALIFICATIONS

　　Experience with electronic record filing systems.

　　Experience with Microsoft Office (Word, Excel, Outlook, Teams) and Adobe Acrobat.

　　Experience working within education and in a fast-paced and deadline-oriented environment.

　　Experience and comfort working with several competing deadlines.

　　Experience preparing oral and written communication for in-person, telephone, and email to answer routine policy and procedure questions.

　　Experience working with outside partners to complete necessary tasks.

　　Experience organizing a calendar for important deadlines and multi-step procedures.

　　SPECIAL REQUIREMENTS

　　Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

　　Conclusion

　　AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

　　The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

　　Click on a link below to apply for this position:

　　Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online