Working Title: Office and Administrative Specialist, Senior

　　Job Class: Office and Administrative Specialist, Senior

　　Agency: Human Services Dept

　　Who May Apply : Open to all qualified job seekers

　　Date Posted : 01/23/2024

　　Closing Date : 01/29/2024

　　Hiring Agency/Seniority Unit : Department of Human Services / DHS St Peter AFSCME

　　Division/Unit : Direct Care and Treatment / Human Res Forensics

　　Work Shift : Day Shift

　　Work Hours : Varies

　　Days of Work : Varies

　　Travel Required : No

　　Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually

　　Classified Status : Classified

　　Bargaining Unit/Union : 206 - Clerical/AFSCME

　　Work Area : St. Peter Regional Treatment Center

　　FLSA Status : Nonexempt

　　Telework Eligible : No - This position will work on-site at the St. Peter Regional Treatment Center

　　Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

　　Make a difference in the lives of Minnesotans.

　　The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

　　This position is part-time, day shift

　　This position will work on-site at the St. Peter Regional Treatment Center

　　Direct Care and Treatment (DCT) is seeking an individual to join our DCT Forensic Mental Health Program (FMHP) Health Services Team for an exciting and rewarding opportunity as an Office and Administrator Specialist, Senior! This position will provide administrative, clerical, and accounting services for FMHP and other departments as assigned.

　　Primary responsibilities:

　　Perform administrative support and clerical duties to ensure the needs of the medical staff, psychiatric staff, dental staff, Health Services Director, RNAS, RNS, nursing staff, and other departments are met.

　　Maintain Summit Clinic schedule and assist with coordinating internal and external medical appointments as needed.

　　Under general supervision/procedural control, provide support services to Forensic Services patients related to medical services offered through FMHP referrals, (primary point of contact for St. Peter Eye Care, outside X-rays and orthotist)

　　Order supplies and monitor expenditures.

　　Participate within the multidisciplinary team, demonstrating strong communication skills through writing and non-verbal behaviors.

　　**Working for the Minnesota Department of Human Services Direct Care & Treatment division PAYS!

　　When you start a career with us, you may also be eligible for:

　　Annual pay increases

　　Tuition reimbursement for courses related to the work of DHS

　　Student loan reimbursement for eligible positions

　　Minimum Qualifications

　　Specialized Terminology including medical terminology and medical scheduling skills.

　　Communication Skills sufficient to provide clear, concise, courteous, prompt, and effective service in person and via email, phone, or video conference.

　　Customer Service skills sufficient to provide information to clients, staff, and outside stakeholders in a prompt concise, courteous, and professional manner.

　　Data Entry skills sufficient to create and maintain database records/documents and retrieve/distribute information in databases including SharePoint.

　　Database, Documents, and Records Management skills sufficient to create, retrieve, analyze, and maintain information in a variety of databases.

　　Desktop or Website Publishingskills sufficient to produce documents that effectively communicate information for diverse groups of staff.

　　English Language skills sufficient to read, write, understand, and compose correspondences with accurate spelling, grammar, and punctuation; and to communicate effectively verbally and writing with diverse co-workers, customers, and the general public.

　　Typing/Keyboarding skills sufficient to compose meeting agendas, handouts, meeting notes, reports, letters, and data summaries.

　　Word Processing proficiency in the use of technology and business software such as Outlook, Word, SharePoint, Excel, Access, and PowerPoint.

　　Preferred Qualifications

　　Ability to multi-task, organize, and prioritize work independently to meet the demands of the workload with interruptions.

　　Interpersonal skills sufficient to develop and maintain internal and external relationships and address needs from clients, staff, public, media, advocacy groups, or other constituents effectively, professionally, and courteously.

　　Ability to maintain a high level of confidentiality in dealing with information and issues that are sensitive nature.

　　Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

　　Additional Requirements

　　To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

　　REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

　　AN EQUAL OPPORTUNITY EMPLOYER

　　Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

　　Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.