manager of payroll & equity.

　　san mateo , california (remote)

　　posted 2 days ago

　　job details

　　summary

　　$150,000 - $170,000 per year

　　permanent

　　bachelor degree

　　category business and financial operations occupations

　　reference508778

　　job details

　　job summary:

　　Manager of Payroll & Equity Administration

　　Currently working with a high growth biotech company that is scaling the department and looking for a Manager of Payroll & Equity Administration to oversee the payroll and equity administration functions within the company. This company is building out the department and looking for someone that has experience with change management and supporting that build out before. Qualified candidates will have 8+ years of experience within Equity Administration, payroll as well as excellent communication. Please for more information.

　　location: San Mateo, California

　　job type: Permanent

　　salary: $150,000 - 170,000 per year

　　work hours: 9 to 5

　　education: Bachelor's degree

　　experience: 7 Years

　　responsibilities:

　　Manager of Payroll & Equity

　　This person will be responsible for processing and ensuring the accuracy of the semi-monthly payroll for our rapidly growing company. In addition, they will own the day-to-day administration of company's equity plan. In this role, you will drive the strategic design development, management, implementation, and administration of global payroll as well as hands-on, end-to-end administration of the global equity plans. The ideal candidate will have at least 8 years of public company experience and be exceptionally organized, self-motivated, responsible, flexible, deadline and detail-oriented, and resourceful.

　　Payroll Administration

　　Process semi-monthly payroll using third party payroll platform

　　Subject Matter Expert (SME) in payroll-related items including various earning codes, deductions, withholdings, and taxation

　　Maintain payroll and reporting schedules to ensure critical deadlines are met

　　Identify and implement process improvements and best practices in preparation for growth

　　Complete off-cycle payrolls, perform manual check functions and other functions as requested

　　Review timesheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies to ensure pay integrity; verify sick and/or vacation time or other paid benefits

　　Monitor and improve payroll system to ensure Legal compliance

　　Process and issue employee paychecks and statements of earnings and deductions - Partner with the People team to ensure all employee changes are implemented completely and in a timely manner

　　Perform full auditing procedures pre- and post-payroll cycle, creating reports and validations regarding identified occurrences

　　Retrieve and process 401k data and make proper adjustments in the payroll system (including changes such as new enrollments, loans, auto-escalation percentages, or other payroll 401k contribution changes)

　　Take initiative in addressing issues and assisting employees with payroll-related questions

　　Maintain and reconcile payroll-related General Ledger accounts

　　Execute payroll-related SOX controls timely and effectively

　　Stay current on new guidance and ensure federal, state, local, and international payroll tax compliance

　　Respond to and resolve federal and state tax inquiries

　　Perform other duties and ad hoc requests as needed Equity Administration

　　Lead equity programs and ensure that all equity transactions are accurately processed and settled in a timely manner, including RSUs, PSUs, Options, and PSOs - Manage the relationship with third party recordkeeper and oversee data integrity, data validation, employee demographic data, etc.

　　Respond to participant inquiries (teammates, Board members, etc.) and/or engage recordkeeper for resolution

　　Prepare share pool analysis for Board materials (eg: burn rate, shares issuable, share modeling data)

　　Prepare and/or validate stock-related data for external disclosures, including the proxy and 10K, and associated Section 16 filings

　　Coordinate with Legal, recordkeeper, and external counsel on 10b5-1 plans and blackout dates

　　Partner with Legal and Finance to ensure ongoing compliance with all Regulatory requirements, internal and external reporting and requirements, and disclosures

　　Work with internal and external audit parties to evaluate controls, process documentation, and documentation for SOX compliance

　　Work closely with internal stakeholders to ensure awards are properly approved based on grant guidelines, the Compensation Committee, and/or the Board of Directors as required

　　Conduct monthly, quarterly, and annual reconciliation of records between the recordkeeper, Finance, and Legal

　　Generate and review recurring and ad-hoc reports required for Finance, Payroll, and Legal departments

　　Reconcile transactions, termination dates, tax withholding and reporting, and other items as required

　　Develop communication materials and conduct internal training as needed - Identify, develop, and implement processes and procedures to automate, streamline, and improve stock administration functions

　　Create and maintain process documentation for the department, including recurring operational work and special initiatives

　　qualifications:

　　Required Experience & Qualifications

　　Bachelor's degree required

　　8+ years of experience in payroll and/or equity

　　ADP and ETRADE/EEO experience required

　　Relevant experience in administration of global payroll and equity plans

　　Strong working knowledge of equity plans and various equity award types

　　Ability to function in a fast-paced, stressful environment

　　Excellent project management skills

　　Strong verbal, written, and interpersonal communication skills with an ability to communicate effectively with all levels of employees and internal/external partners

　　skills: Payroll Processing

　　Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

　　At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

　　Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

　　Applications accepted on ongoing basis until filled.

　　Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

　　We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

　　get in touch

　　we are here to help you with your questions.

　　AH

　　angelo hatzistratis

　　+1 415 733 7530 (tel:+1 415 733 7530)