Management Assistant to Communications, Strategy & Investor Relations - Temporary 12 months

　　Location:

　　Zurich, CH, 8005

　　At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

　　About the role

　　We are looking for a Management Assistant to support the Global Heads of Corporate Communications, Strategy and Investors Relations (IR), located in Zurich providing valuable administrative support. Additionally, this role is part of the broader Zurich Assistant Network, whose aim is to exchange best practices, deepen the knowledge of business topics, develop skills and provide mutual support to enable our senior leaders reach their business objectives. The role is a 12 months temporary contract with the possibility to be extended.

　　Key responsibilities include

　　Agenda management of the Heads of Units: provide availability, coordinate meeting scheduling within defined criteria and based on individual needs

　　Travel arrangements (booking flight, hotel, transportation, request visas, etc.)

　　Manage invoices (set up vendors & code invoices) and expenses (submit expense report, approve direct report expenses)

　　Provide admin support to the Investor Relations department (coordinate and organize roadshows, enter meetings, etc.)

　　CRM Tool - Keeping data up to date, documenting Investor meetings, extracting data, target lists and all other relevant IR information

　　Building efficient and professional working relationships with employees, customers, suppliers, acting as a filter and focal point to internal and /or external contacts

　　Investor gifts - design gifts for analysts & investors throughout the year, working closely with ambassadors and packaging companies

　　HY & FY Publication events - Supporting Investor Relations Manager in combination with Corporate Communications manager - with all event-related tasks

　　AGM - Supporting Investor Relations Manager in combination with Corporate Communications manager - with all event-related tasks

　　Being point of contact person for the department

　　Support in event organization (team events, activities & dinners), presents (thank you’s, birthday, Christmas, anniversaries, etc.)

　　Preparing newcomers; arrivals (onboarding agenda, material, visit cards)

　　Active participation in the Zurich Assistant Network meetings

　　About you

　　Appropriate vocational or University training (either in business/ economics, as a management/ executive assistant, or related field)

　　Proficient in English, other languages are an advantage

　　Ideally 5-7 years of experience as a Management Assistant or similar role in an international environment

　　Familiarity with Corporate Communications, Strategy and Investor Relations related topics, previous experience in those departments is a plus

　　Strong computer literacy with experience of Google Suite, Success Factors, SAP, Concur, and RemedyForce preferred

　　Experience in supporting multiple stakeholders of similar level of priority

　　Passionate, quick thinker, creative and an effective problem solver

　　Efficient and service-oriented way of working

　　Affinity with people topics

　　Strong stakeholder management skills and experience in interacting with people of various levels in the organization

　　Detail-oriented, flexible and customer-focused

　　Ability to prioritize and switch between different tasks and deadlines

　　Ability to work independently with a proactive and ‘can do’ mindset

　　Highest degree of reliability and trustworthiness with an ability to maintain a high level of confidentiality

　　Excellent verbal and written communication skills

　　At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

　　If you want to learn more about Barry Callebaut, please find further information here.

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