Employment Type:

　　Full time

　　Shift:

　　Day Shift

　　Description:

　　Perform varied secretarial duties to relieve supervisor of clerical and routine administrative responsibilities and to maintain an efficient and effective office operation. Sets priorities with direction from supervisor. Typically supports a director, administrative director or associate/assistant vice president OR has a dual role supporting a department plus a specific administrator.

　　ADMINISTRATIVE SUPPORT - Answers and screens phone calls, takes messages and makes appropriate referrals. May review administrator's email. Attends meetings as requested, transcribes and distributes meeting minutes. Maintains administrator's calendar to include scheduling meetings, arranging appointments, and coordinating travel arrangements. Brings pertinent dates to administrator's attention, prepares and/or provides necessary documents for use in meetings.

　　COMMUNICATION - Composes effective correspondence, announcements, training materials, narrative summaries and reports, proposals and recommendations and other written materials. Compiles data to prepare operational reports and assists with preparation of material to be reviewed by various committees such as Capital Meetings, etc.

　　AD HOC PROJECTS & EVENT PLANNING - Completes various projects as needed or as directed by administrator by proficiently researching and gathering information from internal, external and internet sources. Summarizes and compiles findings in written reports, spreadsheets, graphs or other appropriate format. Effectively utilizes a variety of resources to plan and execute on-site event planning.

　　RECORD KEEPING - Creates and maintains accurate filing system and records of departmental activities/projects.

　　TRAINING/MENTORING - Acts as a mentor and trainer to junior level support staff.

　　BUDGET, INVENTORIES & EQUIPMENT - Ensures department expenses are charged appropriately. Determines if expenses are within policy and refers questionable items to administrator or supervisor. Assists with preparation of check requisitions, purchase requisitions, and expense reports. Utilizes Lawson to process purchase requisitions. Orders office supplies and arranges for maintenance of office equipment and facilities to ensure proper working order and smooth operation of department.

　　Coordinates the clinical practice for the faculty: including transcriptions/referral letters; overbook appointments and surgery scheduling.

　　Minimum Education:

　　Required: High School Diploma plus training acquired through work experience or education Preferred: Administrative or technical background acquired through completion of 2 - 3 years of college Specify Degree(s): Business

　　Residency: N/A

　　Minimum Experience:

　　Required: 3-5 years of previous job-related experience

　　Preferred: 6-10 years of previous job-related experience

　　Required Skills:

　　Ability to communicate verbally

　　Ability to compose letters and memorandums Ability to deal calmly and courteously with people Ability to deal with stressful situations

　　Ability to finish tasks in a timely manner

　　Ability to follow oral and written instructions and established procedures Ability to function independently and manage own time and work tasks Ability to maintain confidentiality

　　Ability to perform basic filing, office procedures and word processing Ability to work as an effective team member

　　Other:

　　With on-the-job experience, the incumbent must display an understanding of the department/unit and the organization, as well as company policies and procedures.

　　Ability to ask appropriate questions to assist with problem solving.

　　Our Commitment to Diversity and Inclusion

　　Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

　　Our Commitment to Diversity and Inclusion

　　Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

　　Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

　　EOE including disability/veteran