Description

Technology consulting company has an immediate opening for proactive Administrative Assistant to join the team in Sunnyvale, California. As an Administrative Assistant with this organization, you'll join the legal team and support immigration matters for employees. This Administrative Assistant will be primarily responsible for gathering and managing documents related to various visa applications and maintaining efficient communication with employees. If you're looking to enter the immigration law field and grow your career with a growing company, this is the position for you! This Administrative Assistant must be able to work on-site full-time. The ideal candidate will have at least one year of administrative experience; prior legal or immigration experience is a plus but not required.

Responsibilities:

• Working closely with employees to gather necessary documents for visa applications including H1b, L1, TN E3 Visas.

• Serving as a liaison for document collection and report tracking.

• Monitoring visa expiry dates and maintaining up-to-date records.

• Scanning and filing notices and INS documents as necessary.

• Handling email correspondence and answering inbound calls related to immigration issues.

• Performing data entry tasks to maintain accurate records.

• Drafting documents related to immigration law.

• Assisting with non-immigrant visas and employment-based immigration matters.

• Ensuring all administrative tasks are completed in a timely and efficient manner.

Requirements

Qualifications:

• Possess at least one year of experience in an administrative role.

• Proficiency in answering inbound calls in a professional and courteous manner.

• Demonstrable skill in data entry with high attention to detail and accuracy.

• Proven ability to manage email correspondence, ensuring timely responses and follow-ups.

• Knowledge of immigration law is preferred but not requires.

• Familiarity with Employment-Based Immigration processes and procedures is a plus.

• Excellent written and verbal communication skills.

• Strong organizational and multitasking abilities.

• Proficient in using office software, including word processing, spreadsheets, and presentation tools.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use .