Location:

2721 N Central Ave, Phoenix, Arizona 85004 United States of America

Administrative Coordinator

Job Description:

Support the Director and HR team with a variety of administrative tasks, including managing correspondence, coordinating schedules, and handling payroll and vendor transactions. This role ensures everything runs smoothly by maintaining accurate records, assisting with benefits administration, and keeping departmental systems organized.

Responsibilities:

Reasonable and predictable attendance is essential.

Take and transcribe dictation from the Director or other HR managers as requested. Type letters, reports and other correspondence in a professional manner.

Maintain, update and insure the accuracy, completeness and confidentiality of the departmental correspondence filing system.

Review and monitor time records of select department System members for vacation accruals, personal time off, sick time and other factors relating to department payroll records.

Order supplies for the Director as needed.

Order flowers for delivery for all requesting field and towers entities.

Assist the Director by handling all administrative details which do not require the Director’s personal attention.

Review and edit outgoing memos and letters, and prepare confidential correspondence and reports for the Director as requested.

Maintain an accurate billing system for properly charging all companies and departments for awards, flowers, supplies, etc.

Monitor vendor statements and invoices for accuracy, duplicate charges, etc.

Input vendor’s charges into the computer system and set up for approval of the Director.

Make travel arrangements for the Director, HR, as well as other HR personnel as necessary.

Maintain and update the chart of field management staff.

Administer requests from Legal, Risk Mgmt and WPS for TM HR documents in Ivanti ticketing system

Administer the Out of Office ("OOO") calendar for HR Staff to document Time Off/PTO/Vacation requests.

Assist in the administration of Field name badges; handle requesting, processing and mailing as needed.

Administration of Benefit Programs through third party vendors

Medicare Drug Coverage and Subrogation recoveries

Submit requests in the Azure (TFS) system for enhancements, corrections, reports, etc. for HR and other business units as needed.

U-Haul Holding Company, and its family of companies including U-Haul International, Inc. (“U-Haul”), continually strives to create a culture of health and wellness. Consistent with applicable state law, U-Haul will not hire or re-hire individuals who use nicotine products. The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington. U-Haul has observed this hiring practice since February 1, 2020 as part of our commitment to a healthy work environment for our team.

U-Haul is an equal opportunity employer. All applicants for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.