Working Title: HRIS Operations Specialist / Management Analyst 1

　　Job Class: Management Analyst 1

　　Agency: Minnesota State

　　Who May Apply : Open to all qualified job seekers

　　Date Posted : 01/19/2024

　　Closing Date : 02/01/2024

　　Hiring Agency/Seniority Unit : Minnesota State / Century College

　　Division/Unit : MnSCU Century Lakewood CC / MnSCU Century CTC Class/A

　　Appointment Type : Unlimited, Full-time

　　Work Shift/Work Hours : Day Shift / 8:00am - 4:30pm

　　Days of Work : Monday - Friday

　　Travel Required : No

　　Salary Range: $21.43 - $31.00 / hourly

　　Classified Status : Classified

　　Bargaining Unit/Union : 217 - Confidential/Unrep

　　Location : White Bear Lake, MN / Mahtomedi, MN

　　FLSA Status : Nonexempt

　　Telework Eligible : Yes* ( *Century currently operates in a hybrid work environment. The hiring manager will provide guidance to the type of work environment at/following the interview process.)

　　Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

　　Make a difference in the lives of Minnesotans.

　　The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

　　Position Purpose

　　The HRIS Specialist provides wide use of databases/reporting systems to help track and improve human resource data points. Will include monitoring/auditing/requesting updates to employee data, preparing reports and process improvement. Will also suggest ways to increase the functional productivity and workflow of the HR department. Will provide support to HR team including troubleshooting, analyzing, identifying, and correcting technical problems and deficiencies within data parameters. Helps to maintain data integrity and confidentiality within the scope of HR data. Provide professional human resources to Century College employees in collaboration with Minnesota State (MinnState) HR Service Center (HRSC) and Century HR. Acts as a liaison between shared services and employees on campus for employee workload entry. Participates as a member of the HR staff team in continuous improvement and professional development activities revolving around HR data proficiency. Acts in conjunction and coordination with internal campus partners, stakeholder partners in the business office/payroll and similar professionals across the Minnesota State (MinnState) system.

　　Position Responsibilties

　　Acts as the lead campus resource for Human Resources Information Systems. Use data reports to regularly audit records/systems of assignment entry to ensure accuracy. Acts as a liaison between the assignment entry team, assignment approver team, Human Resources Service Center (HRSC), campus payroll coordinator and campus employees to coordinate correct processing and corrections of inaccurate assignment information. Confirm employee information is handled according to data privacy regulations and required documentation is collected and maintained.

　　Analyze HR processes and procedures to develop, recommend and install new or revised work methods, processes, and procedures for clearly defined problems in areas such as records management, work and information flow, systems analysis/design, and data processing.

　　Acts as lead in planning and assisting in the installation of new methods and procedures (i.e., Workday) to reduce disruption of operations.

　　Provide primary Human Resources data analysis and reporting including creating reports, analyzing data, and making recommendations for change. Prepare reports and analysis of employment data and personnel records for use in reporting requirements, payroll calculations, college-wide budgeting, and investigations. Work with AVP Human Resources, Assistant Director of Human Resources, other confidential HR personnel, and senior administration to compile labor relations data and reporting for use in collective bargaining

　　Works in collaboration with HR employees to provide response to data requests by leveraging access to technology; acts as the primary respondent to employee data requests under the supervision of the Associate Vice President.

　　Minimum Qualifications

　　Associate degree and two years of experience in process analysis, development, improvement, workflow management, data or information management, or equivalent combination of education and experience aligned to this position.¿

　　Strong analytical skills with the ability to see a project or activity from beginning to end.

　　Demonstrated written and oral communication skill with ability to deliver complete and accurate documentation, communicate milestones, metrics, and changes as they arise.

　　Ability to use standard computer software systems.

　　Ability to analyze complex information in order to explain the issue to layperson and recommend solutions.

　　Preferred Qualifications

　　Bachelor’s degree

　　Demonstrated attention to detail and the ability to manage multiple tasks and timelines.

　　Experience working in HR or payroll department

　　Ability to work independently with minimal supervision.

　　Additional Requirements

　　To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held.

　　This position requires successful completion of employment references and a driver’s license background check.

　　In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State‘s vehicle use criteria and consent to a Motor Vehicle Records check.

　　AN EQUAL OPPORTUNITY EMPLOYER

　　Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

　　Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.