City of Fort WayneHR Coordinator - Events REPOSTINGJob Code:

　　2023280

　　Posted On:

　　Wednesday, 17th January 2024

　　Category:

　　Regular Full Time

　　Department:

　　Human Resources

　　Shift:

　　8:00 am to 5:00 pm, may vary depending on need.

　　Location:

　　Fort Wayne, IN200 E. Berry Street

　　Pay Rate:

　　$59,111.52 - $59,406.88 Annually

　　Job Description:

　　SUMMARY

　　Working under the direction of the Director of Human Resources, the incumbent provides guidance to managers, supervisors, and employees regarding Human Resources staffing and recruitment processes. Functions include but are not limited to; recruitment, applicant hiring and job postings, maintenance of an accurate Human Resources Information System (HRIS), records retention, and EEOC reporting. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with City and department policies and procedures as well as federal, state, and local regulations. At all times, the incumbent maintains absolute confidentiality of all work-related matters, including personnel records and all associated information. This position is excluded from paragraphs 3 and 4 of City Attendance Policy 305; all other paragraphs of this policy apply.

　　ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following:

　　Recruitment and Hiring

　　Develops and maintains network of contacts to help identify and source qualified candidates and contacts with educational institutions, employment agencies, placement firms, and other sources of applicants;Schedules and actively participates in external recruitment activities such as job fairs and outreach programs to continue to recruit a more diverse and qualified applicant pool for City vacancies;Researches and recommends new sources for active and passive candidate recruitingConducts meetings with hiring managers to guide them through the recruitment and hiring processes;Writes and places advertisements in local, regional newspapers, professional journals and various websites;Posts job openings internally and externally, including posting on the Citys website and forwarding postings(s) to various local agencies;Screens applicants, schedules and conducts interviews, administers tests, checks references and background, and evaluates applicant qualifications;Makes job offers, schedules pre-employment physicals and drug screens, sets up files on all new employees, and assigns employee number;Maintains documents and other materials in accordance with records retention schedule and applicable local, state and/or federal regulations;Performs recruitment and hiring duties for the internship program within the City departments;Coordinates the onboarding process of the internship program with the Professional Development Manager.Document Processing and Analysis

　　Processes unemployment inquiries, provides documentation, and assists the HR Director with unemployment hearings, as necessary;Creates and updates Human Resources forms, making sure commonly used forms are available on the Citys intranet/internet;Reviews and processes personnel documents, enters data into Human Resources Information System (HRIS) and reviews for accuracy, completeness, and correctness;Collects and analyzes data such as applicant flow, hiring, terminations, promotions, salaries, transfers, investigations, accommodation requests, and complaints for required government reporting and internal monitoring purposes; compiles statistics and data accurately for reports to various levels of government as needed;Creates and maintains job titles, job codes, position control numbers, job classifications, and all other necessary data and/or tables in the HRIS;Files any assigned departmental paperwork and/or various documents in the appropriate location within department procedural timeframes.Department Support

　　Monitors City departmental bulletin boards and ensures labor/employment law compliance;Works with members of the public, community organizations, and/or other City staff to coordinate projects and incumbent activities such as but not limited to, Fort Wayne Community Schools Study Connection, United Way Campaign, Arts United Campaign, United Way Day of Caring, incumbent nights at local sporting events, and on-site book fairs; Assesses relative success of each project/incumbent activity and makes recommendations for changes or cancellations.Assists new incumbents when completing paperwork and creating personnel folder;Assists with scanning and indexing all documents into Document Manager per the records retention schedule;Performs necessary duties Administrative Assistant duties as needed;Organizes and tracks annual employee recognition program;Acts as backup to HR Coordinator - Records:Administrates, reviews, and maintains the Human Resources Department records retention schedule, per procedures outlined by the City Compliance Officer;Assists in the development and implementation of annual Affirmative Action Plans and special recruitment goals and programs;Notifies the Professional Development Manager when targeted areas of underutilization become evident in departments filling positions;Process incumbent separations, conducts exit interviews, and organize incumbent personnel file per the records retention schedule;Reports random drug screen data to Risk Management on a quarterly basis;Acts as backup to HR Coordinator Senior:Provides guidance to hiring managers regarding desired adjustments to the duties and responsibilities of new and existing job descriptions to achieve appropriate classification and salary levels;Provides job analyses, creates new job descriptions and revises existing job descriptions;Administers and oversees the online Performance Evaluation system;Receives all incoming job requisitions, determines accuracy and completeness, and distributes requisitions among the Staffing and Recruitment team;Coordinates classification requests with the Citys external compensation consultant.Provides assistance and to external departments regarding for HRIS training, questions, and special projects;Reviews and updates assigned Standard Operating Procedures on an annual basis.MARGINAL DUTIES

　　Performs special research and/or reports as to include running queries and preparing specialized reports;Recommends staffing procedures improvements to effect continual efficiency and increase the level of services performed;Performs other duties as assigned.MINIMUM QUALIFICATIONS

　　To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the esse