Posting Detail Information

　　Working TitleHDS Facilities Employment Coordinator

　　Position LocationFort Collins, CO

　　Work LocationPosition is fully in-office/in-person

　　Research Professional PositionNo

　　Posting Number202400090AP

　　Position TypeAdmin Professional/ Research Professional

　　Classification TitleProf/Indiv Contrib I

　　Number of Vacancies

　　Work Hours/Week40

　　Proposed Annual Salary Range$55,000 - $58,000

　　Employee Benefits

　　Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

　　For detailed benefit plan information for eligible employees, visithttps://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/andhttps://hr.colostate.edu/prospective-employees/our-perks/.

　　For the total value of CSU benefits in addition to wages, visithttps://hr.colostate.edu/total-compensation-calculator/.

　　For more information about why Fort Collins is consistently ranked in the top cities to live in, visithttps://hr.colostate.edu/prospective-employees/our-community/.

　　Desired Start Date

　　Position End Date (if temporary)

　　To ensure full consideration, applications must be received by 11:59pm (MT) on02/05/2024

　　Description of Work Unit

　　Housing & Dining Services

　　Housing & Dining Services ( HDS ) is the largest department on campus with 450 full-time staff and 1,700 hourly and student staff, and nearly 8,300 students live on campus. HDS is responsible for the management, finance, administration, and program development of all University housing facilities, including residence halls, university apartments, and Mountain Campus.

　　As a department, HDS works to create dynamic housing and dining experiences that enhance personal growth and global engagement. We do this through implementation of our values of customer first service, commitment to students and staff, integrity, respect and teamwork, inclusiveness and diversity, innovation and stewardship.

　　HDS Facilities

　　Housing & Dining Facilities is a work unit within Housing and Dining Services which provides care and stewardship for the 2.5+ million square feet of CSU’s living centers and dining facilities. We are a customer-first service organization, delivering a variety of services including skilled labor, environmental services, warehousing, movable assets, renovation and construction oversight, and all associated facilities management functions. We are committed to our students, staff, and the CSU community. We Facilitate Success.

　　WORKING AT CSU

　　Founded in 1870 as the Colorado Agricultural College, Colorado State University is now among the nation’s leading research universities. Fort Collins is an award-winning city located on the Front Range of the Rocky Mountains with the foothills and 14,000-foot peaks visible to residents. Easy access to hiking, skiing, rafting and other outdoor sports is a great advantage to CSU students, faculty and staff.

　　CSU’s Commitment to Campus offers employees a healthy work-life balance through a wide variety of programs, discounts, and special benefits. This includes Employee Study Privilege (nine free credits per year available through CSU , CSU Global, CSU Online Plus, and University of Northern Colorado), Family Tuition Scholarship Program, Discounted Veterinary Care, Wellness Membership Discounts, Volunteers in Public Schools Leave Program, Athletic Ticket Discounts, and much more! Visit www.facultyandstaff.colostate.edu to learn more about working at CSU .

　　CSU Land Acknowledgement

　　Colorado State University acknowledges, with respect, that the land we are on today is the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations and peoples. This was also a site of trade, gathering, and healing for numerous other Native tribes. We recognize the Indigenous peoples as original stewards of this land and all the relatives within it. As these words of acknowledgment are spoken and heard, the ties Nations have to their traditional homelands are renewed and reaffirmed.

　　CSU is founded as a land-grant institution, and we accept that our mission must encompass access to education and inclusion. And, significantly, that our founding came at a dire cost to Native Americans and peoples whose land this University was built upon. This acknowledgment is the education and inclusion we must practice in recognizing our institutional history, responsibility, and commitment.

　　Position Summary

　　The Housing & Dining Services ( HDS ) Facilities Employment Coordinator is responsible for planning and implementing employment-related actions primarily for hourly staff, and will also provide support to full-time staff in the department. This position will serve as a specialist that will continue to build and maintain HDS Facilities’ student employment processes, collaborating with department and divisional stakeholders to achieve unit hourly staffing needs via recruitment, position marketing/advertising, hiring, on-boarding, off-boarding, and retention of up to 100 hourly employees in a timely and accurate manner. Additionally, they will develop lesson plans, coach and mentor student staff, create career development and networking opportunities, and provide ongoing assessments for all hourly staff. Furthermore, duties will include functional support of the Customer & Staff Liaison Team members who provide customer service to residents and staff, which will require learning the integrated work management system used in their duties.

　　The HDS Facilities Employment Coordinator, under the supervision of the Assistant Director for Organizational Development, Training, and Administration, supports staff, facilitates meeting resident needs, and contributes to the student learning experience in Housing and Dining Facilities.

　　Required Job Qualifications

　　Bachelor’s Degree from an accredited institution or equivalent years in education (with High School Diploma/ GED ) plus specific job-related experience.

　　Previous staff supervision experience.

　　Experience overseeing the hiring process: recruitment, interviewing, selection, and onboarding.

　　Experience working with people from a broad diversity of backgrounds.

　　Preferred Job Qualifications

　　Demonstrated ability to develop, implement, and oversee complex business processes.

　　Demonstrated ability to incorporate best practices in professional decision making.

　　Experience with resolving conflict, team building, and developing positive group dynamics.

　　Demonstrated ability to establish and maintain collaborative working relationships with internal and external partners.

　　Experience scheduling work, programs and/or events with a work order management system.

　　Experience working at a university or college.

　　Experience managing student or hourly employees.

　　Bilingual in Spanish preferred, other languages are helpful.

　　Diversity Statement

　　Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

　　Essential Duties

　　Job Duty CategoryRecruitment, Hiring, and Onboarding Support

　　Duty/Responsibility

　　Ensure ethical, legal, and appropriate hiring practices and recruitment techniques are followed.

　　Collaborate with campus partners, such as HDS Human Resources, HDS Payroll, on hiring and onboarding processes, including attendance at local hiring/recruitment events and managing the Handshake platform job postings.

　　Lead, design, implement, and assess the hiring process for all hourly employees in the department to ensure new staff are hired in a timely manner that meet demands.

　　Collaborate with HDS -Facilities management teams to understand hourly staff needs and determine processes to meet those needs.

　　In collaboration with HDS HR, HDS Payroll, and HDS -Facilities unit managers, act as a single point of contact and support for the department on hourly staff hiring including tracking the recruitment and hiring process for department management, communicating to management and prospective employees their responsibilities, and ensuring the hiring process moves forward without delays while meeting required tasks and their deadlines.

　　Develop and oversee hiring workflow including checklists are completed accurately and deadlines are met.

　　Schedule and facilitate onboarding and training for newly hired hourly staff.

　　Provide onboarding support for the full-time staff process, facilitating specific modules regularly, and providing emergency back-up.

　　Ensure all necessary payroll requirements for hourly staff are met in a timely manner, including but not limited to pre-employment paperwork, background check, I-9 documentation, and assignment creation.

　　Act as the main point of contact for the department with HDS Payroll on hourly staff payroll concerns, including meeting regularly with their staff to ensure department process are collaborative and effective.

　　Percentage Of Time70

　　Job Duty CategoryHourly Employee Team Leadership

　　Duty/Responsibility

　　Demonstrate the Principles of Community daily in interactions with students, HDS -Facilities staff, campus partners, and guests

　　Develop, manage, recruit, hire, and train any hourly employees seeking supervisory roles, both directly and indirectly with their area supervisor.

　　Develop and conduct regular meetings with staff supporting hiring in the department.

　　Direct and manage hourly staff recruiting and professional development activities.

　　Develop Student Employment Program short and long-term goals.

　　Act as a mentor and coach to hourly employees while supporting the development of the student and supervisor relationships.

　　Conduct student staff performance evaluations for various student staff levels, i.e. staff, student supervisor.

　　Percentage Of Time15

　　Job Duty CategoryAdministrative

　　Duty/Responsibility

　　Develop recruiting, retention, evaluation, and succession planning for hourly staff.

　　Working with area and department leadership, determine necessary staffing levels and budgetary needs for hourly employees.

　　Conduct exit interviews for hourly staff, interpret data, and share appropriate information to department leadership.

　　Collect and manage data related to hourly employment, and assist with full-time employee data efforts.

　　Communicate critical employment data to department leadership.

　　Analyze market data concerning employment and hiring practices then decide appropriate next steps to improve department staffing levels.

　　Decide necessary changes and make appropriate edits to the hourly handbook in alignment with the full-time employee handbook versions.

　　Learn the basic skills and duties of the Customer & Staff Liaisons to be able to provide additional support to the team in times of workload surge, absences, and/or vacations.

　　Percentage Of Time10

　　Job Duty CategoryAdditional Duties

　　Duty/Responsibility

　　Complete training/certification to serve as search chair and search support for unit Administrative Professional searches.

　　Keep up-to-date on current trends and information related to position.

　　Participate in continuing education activities that enhance professional knowledge and technical skills.

　　Communicate, interact, and work with other areas of Housing and Dining Services and the University in the performance of duties.

　　Represent the department on campus committees and councils.

　　Work closely with staff and student committees.

　　Participate in administrative duties and meetings.

　　Other duties as assigned.

　　Percentage Of Time5

　　Application Details

　　Special Instructions to Applicants

　　CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

　　To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates.

　　Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License - MVR check required

　　Search ContactAnthony King; 970-491-4703; [email protected]

　　EEO Statement

　　Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

　　The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,[email protected].

　　The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,[email protected].

　　The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,[email protected].

　　Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

　　Background Check Policy Statement

　　Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

　　References Requested

　　References Requested

　　Minimum Requested3

　　Maximum Requested3

　　Supplemental Questions

　　Required fields are indicated with an asterisk (*).

　　Applicant Documents

　　Required Documents

　　Cover Letter

　　Resume

　　Optional Documents